Purchasing Administrator (m/f/d)

SOHO HOUSE BERLIN is a private members' club and hotel in a listed building in the heart of the capital. In addition to restaurants, a fitness studio, rooftop pool, in-house cinema and a spacious spa area, the hotel offers 65 rooms in various sizes, 20 flats and four lofts. In addition to Berlin and Great Britain, there are other houses in the USA, Toronto, Barcelona, Amsterdam, Istanbul and Mumbai. The SOHO HOUSE includes the concept store THE STORE X. THE STORE X is a platform for ideas and culture. The range includes fashion, art, design and also attracts a global community of creative people to 180 The Strand in London, Soho House Berlin and Soho Farmhouse in Oxfordshire. Our aim is to present a new kind of experience space that exceeds customer expectations of traditional retail and shopping.

The Purchasing Administrator (Adaco Systems) is responsible for the accurate maintenance, administration, and support of the Adaco procurement system. This role is primarily focused on data integrity, system processes, and user support rather than hands-on purchasing or supplier negotiation.

The position plays a key role in ensuring that all purchasing-related data is correctly entered, maintained, and aligned with internal policies and financial controls.

Adaco System Administration:

• Maintain and update supplier records, product catalogs, and pricing within Adaco
• Ensure data accuracy, consistency, and completeness across all system entries
• Create and manage purchase order templates and system structures
• Support system configuration and ongoing optimization

Data Entry & Processing:

• Accurately input purchase orders, supplier details, and item specifications
• Monitor and validate data to ensure compliance with internal standards
• Perform regular data audits and clean-ups

User Support & Training:

• Act as the first point of contact for Adaco-related queries
• Support internal teams with system usage and troubleshooting
• Assist in onboarding and training staff on Adaco processes and best practices

Reporting & Coordination:

• Generate basic reports from Adaco to support Finance and Procurement teams
• Liaise with departments to ensure correct coding, categorization, and workflows
• Support month-end processes through data validation and reconciliation

Compliance & Process Improvement:

• Ensure adherence to internal procurement policies and approval workflows
• Identify opportunities to improve system usage and data processes
• Assist in implementing system updates or process changes