Admin Assistant - 21223

Remotemid

OtherAssistant

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Quick Summary

Key Responsibilities

Update, audit, and clean contact, company, and deal records inside HubSpot to ensure 100% database accuracy. Pipeline Operations: Track opportunity lifecycle stages, assign deal properties,

Requirements Summary

Demonstrated hands-on experience using HubSpot CRM (contact hygiene, pipeline tracking) and Google Sheets / Excel (intermediate-to-advanced data management).

Technical Tools

OtherAssistant

Responsibilities

~1 min read

Inbox & Triage Management: Organize internal shared email inboxes, flag priority items, and route messages to appropriate team members.
Document & SOP Hygiene: Maintain organized Google Drive file structures and write clear, step-by-step Standard Operating Procedures (SOPs) for recurring admin tasks.
Async Task Execution: Independently track open operational action items, follow up with internal team members via Slack/email, and manage daily checklists to completion.

Requirements

~1 min read

Core Tool Proficiency: Demonstrated hands-on experience using HubSpot CRM (contact hygiene, pipeline tracking) and Google Sheets / Excel (intermediate-to-advanced data management).
Administrative Track Record: 2–4+ years of professional experience in virtual assistance, back-office administration, operations support, or data entry.
100% Asynchronous Focus: Strong preference for non-phone, execution-heavy work with exceptional attention to detail.
Written English & Communication: Flawless written English for documentation, internal Slack updates, and clear written reporting.
Self-Directed Execution: High attention to detail, strong time-management skills, and the ability to complete tasks accurately with minimal daily supervision.

Prior experience supporting a fast-paced US-based business or remote team.
Experience creating automated workflows or dashboard integrations between HubSpot and Google Sheets.