Master Scheduler

Who We’re Looking For (Position Overview):

 

The Master Scheduler is responsible for developing, maintaining, analyzing, and reporting comprehensive project and program schedules that support organizational planning, execution, and decision-making. This position serves as the organization’s subject matter expert for schedule management and Microsoft Project, ensuring schedules accurately reflect scope, resources, dependencies, milestones, risks, and critical paths. The Master Scheduler collaborates with project managers, functional leads, executives, and stakeholders to provide timely, accurate, and actionable schedule information that supports informed decision-making and effective program execution.
Major Duties and Responsibilities

• Develop, maintain, and manage complex integrated master schedules (IMS) for multiple projects and programs.
• Build project schedules from work breakdown structures (WBS), project plans, and program requirements.
• Establish logical task sequencing, predecessor/successor relationships, dependencies, milestones, constraints, and resource assignments.
• Maintain schedule integrity through regular validation, quality assurance, and configuration management practices.
• Perform critical path, float, schedule variance, and trend analyses to identify potential risks and impacts to project execution.
• Develop and maintain schedule baselines and document approved schedule changes.
• Conduct schedule status reviews with project managers, functional managers, and leadership.
• Prepare executive-level schedule reports, dashboards, and briefings.
• Identify schedule risks and recommend mitigation strategies.
• Ensure schedule alignment with organizational priorities, resource availability, and program objectives.
• Provide expert guidance on Microsoft Project functionality, scheduling methodologies, and best practices.
• Develop standardized scheduling processes, templates, and reporting mechanisms.
• Train project managers and team members in scheduling techniques and Microsoft Project usage.
• Support project planning, resource forecasting, and portfolio-level scheduling activities.
• Coordinate schedule integration across multiple projects to identify interdependencies and resource conflicts.
• Ensure compliance with organizational scheduling standards, policies, and contractual requirements.

• Bachelor’s degree in Business, Project Management, Engineering, Information Systems, or a related field (or equivalent experience).
• Extensive experience developing and managing complex project schedules.
• Advanced proficiency with Microsoft Project.
• Experience managing integrated master schedules for large, complex programs.
• Demonstrated ability to analyze schedule performance and communicate findings to senior leadership.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.

• PMI Scheduling Professional (PMI-SP) certification.
• Experience with Earned Value Management (EVM).
• Experience supporting government or Department of Defense programs.
• Familiarity with scheduling tools such as Primavera P6, Project Online, or Microsoft Project Server.
• Experience with Power BI or other reporting and visualization tools.