Facilities Project Manager

The Facilities Project Manager reports to the Director of Facilities & Office Services and is responsible for planning, managing, and delivering tenant improvement (TI) and workplace projects across a multi-site portfolio. This role ensures projects are executed on time, within budget, and aligned with organizational standards for quality, functionality, and employee experience.

The ideal candidate brings strong facilities and project management experience, with a proven ability to coordinate vendors, manage office build-outs, oversee furniture planning, new offices launches, and track multiple projects simultaneously.

Project & Program Management
•    Lead end-to-end delivery of tenant improvement and office build-out projects across multiple locations
•    Develop project scopes, budgets, schedules, and execution strategies
•    Track project progress, risks, and milestones; provide regular reporting to leadership
•    Coordinate with internal stakeholders to ensure alignment with business needs and timelines
•    Manage multiple concurrent projects in a fast-paced environment
Tenant Improvement & Office Development
•    Oversee new office creation, expansions, and remodels from concept through occupancy
•    Partner with architects, engineers, landlords, and contractors on TI projects
•    Review drawings, specifications, and construction plans
•    Ensure compliance with building codes, safety requirements, and company standards
Vendor & Contract Management
•    Source, select, and manage vendors including general contractors, furniture providers, and specialty consultants
•    Negotiate contracts, manage scopes of work, and monitor vendor performance
•    Coordinate bid processes and ensure cost-effective project delivery
Facilities & Operational Integration
•    Partner with facilities operations teams to ensure seamless transition from construction to occupancy
•    Support facility standards, maintenance considerations, and lifecycle planning
•    Coordinate infrastructure needs (IT, electrical, HVAC, etc.) during project execution
Furniture, Fixtures & Equipment (FF&E)
•    Lead office furniture planning, selection, procurement, and installation
•    Coordinate furniture layouts with workplace standards and space planning requirements
•    Manage reuse, storage, and optimization of existing assets where applicable
Reporting & Documentation
•    Maintain accurate project documentation, budgets, schedules, and closeout records
•    Provide regular status updates, dashboards, and executive-level reporting
•    Track lessons learned and implement process improvements
 

1.    Demonstrated experience managing annual budget. 
2.    Demonstrated experience managing tenant improvement or office build-out projects in multiple sites or geographically dispersed proejcts. 
3.    High School Diploma.
4.    Minimum of 5+ years' experience in facilities management, construction project management, or workplace delivery. Hands on experience managing vendors, contract providers, etc. 
5.    Proficient use of all Microsoft Office Suite programs.

1.    May stoop, kneel, or bend, on an occasional basis.
2.    Must be able to comply with all safety standards and procedures.
3.    Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis.
4.    Will interact with people and technology frequently during a shift/workday.
5.    Will lift, push or pull objects pounds on an occasional basis.
6.    Will sit, stand or walk short distances for up to the entire duration of a shift/workday.
7.    Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

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