HR Operations Apprentice

Swan is Europe’s embedded banking specialist. We empower software companies to embed banking features like accounts, cards, and payments directly into their products, under their own brand.Swan processes over €1.5 billion in monthly transactions for more than 150 companies—like Pennylane, Indy, Agicap, Libeo, and Lucca. Founded in 2019, the company has received growth capital from leading investors such as Lakestar, Accel, Creandum, Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution, regulated by the French banking authority (ACPR).

Many software companies already serve small businesses incredibly well: helping them send invoices, run payroll, manage inventory, and more. They’re on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows, there’s still a gap. Too many critical tasks like managing cash flow, tracking payments, or reconciling accounts happen outside the software, across spreadsheets, email threads, banking portals.

It’s a missed opportunity. Business software shouldn’t just record financial activity — it should run it.

✨ Your mission

You’ll be a part of the People team and report to Agathe, our HR Ops Team Manager. Our people team is a key pillar to Swan’s success and includes HR, Recruitment, and Office Management. Your role will be to help the People team structure the HR department.

At Swan, we onboard new Swanees each month. You will help the team to onboard new Swanees in order to give them the best experience possible, from their offer acceptance till their first weeks at Swan.

-Support the team in managing the administrative life cycle of Swanees: onboarding/off-boarding, employment contracts, addendums, affiliation to social organizations, health insurance, etc

-Participate in tracking apprentices and interns (invoicing, managing files and contracts with the OPCO, government aid, tracking board, and absences).

-Support our Swanees with day-to-day requests by responding to internal tickets

-Keep HRIS and the employee files up to date

-Support the team in their day to day work, you’ll be able to discover different aspects of the HR function, and depending on your strengths and preferences, you’ll be welcome to work on various topics!

Participate in various projects (due diligence, tool synergies, optimization of payroll service providers, compensation & benefits, etc.)

✨ You’re a great match if:

• You are a student in a Master's degree (business school, HR...) and you are looking for at least 1 year of apprenticeship

• A 30-min call with our Talent Acquisition Manager, to get to know you, understand your career expectations and answer your questions

• An interview with your future manager Agathe

• Case study

• Last round with the Chief People Officer