Office & Event Manager

Swan is Europe’s embedded banking specialist. We empower software companies to embed banking features like accounts, cards, and payments directly into their products, under their own brand.Swan processes over €1.5 billion in monthly transactions for more than 150 companies—like Pennylane, Indy, Agicap, Libeo, and Lucca. Founded in 2019, the company has received growth capital from leading investors such as Lakestar, Accel, Creandum, Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution, regulated by the French banking authority (ACPR).

Many software companies already serve small businesses incredibly well: helping them send invoices, run payroll, manage inventory, and more. They’re on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows, there’s still a gap. Too many critical tasks like managing cash flow, tracking payments, or reconciling accounts happen outside the software, across spreadsheets, email threads, banking portals.

It’s a missed opportunity. Business software shouldn’t just record financial activity — it should run it.

As Swan grows across multiple geographies, our offices and environmental impact play a pivotal role in shaping our internal culture.

In this role, you will take full ownership of our workplace experience across Paris, Barcelona, and Berlin, with potential expansion to new locations such as Italy and Belgium. 
 

✨ Your mission

Your primary mission is to make Swan’s workspaces inspiring, sustainable, and efficient environments for our teams — in Paris and beyond — while helping the company step up its environmental and social impact practices.

You’ll join a dynamic People team focused on delivering an exceptional employee experience. The People Team is composed of passionate individuals who care deeply about people, sustainability, and scalable culture.

Our team operates with a strong focus on employee experience and operational excellence. We are a small but impactful team with HR, Talent Acquisition, and Office roles working hand-in-hand with business and tech teams. You’ll report to the Chief People Officer and work closely with local office stakeholders, the finance department, and external providers.

✨ You’re a great match if:

• You have 2-3+ years of experience in office, facility, or workplace management, preferably in an international and/or scale-up environment.

• You have strong organizational and negotiation skills, with the ability to manage multiple projects, sites, and vendors.

• You are environmentally conscious and have already worked on sustainability topics (carbon footprint, green policies, diversity & inclusion, etc.).

• You are fluent in French and English, and comfortable collaborating across geographies and functions.

• You are proactive, resourceful, and service-minded, always one step ahead of potential office or impact challenges.

• You’ve previously worked on remote site management and/or office openings in multiple countries (a big plus!)

• Our ideal teammate: Empathetic. Skilled. Frank. We love to challenge each other, and we leave our egos at the door.

It’s okay if you don’t tick all the boxes — don’t let imposter syndrome prevent you from applying! 🙌 

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief.

When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area.

• A 30-min video call with our Talent Acquisition Manager, to get to know you, understand your career expectations and answer your questions

• One hour to get to know your future manager

• An interesting Business Case that will give you more insights about your future challenges

• A Peer Interview to get to know some of your future team members

• Final Interview with our Chief People Officer to give you a high level vision of the job