Operations Associate

The Operations Associate reports to the Chief Operating Officer and provides support to the operations team. This position performs duties related to departmental finances, administrative tasks, budget, data maintenance, and special projects. Looking for someone with operational skills and could grow in this role.

MINIMUM QUALIFICATIONS:  

• College degree or relevant working experience.
• Working knowledge of Microsoft Office, Word, Excel, PowerPoint, and Outlook.   
• Excellent organizational, interpersonal, problem-solving, and communication skills.  
• Able to work some evenings, weekends, and holidays.   
• Perform all duties and responsibilities in a timely and effective manner.  
• Maintain a favorable working relationship to foster a cooperative, harmonious work environment.   

CORE RESPONSIBILITIES   

• Provide the best experience possible for our guests, staff, and volunteers by recording budget data, project timelines, work orders, and inspections.  
• Work with the Operations Team to assist with new exhibits, temporary installations, and special cross-departmental projects.  
• Assist with the preparation of important organizational information through written communication, meeting agendas, minutes, and presentations.  
• Assists with the overall management of the COO and operations calendar for special events, projects, etc.   
• Works with the Operations Team and COO on ordering supplies, soliciting bids for projects, and overseeing the invoicing and purchase orders, and proper forms for new vendors are provided to the finance department.   
• Provides AV assistance for meetings, presentations, and special events.   
• Works with the Operations Team to document safety drills according to the standards of TMA, AZA, and/or OSHA.  
• Active member of TMA Safety Committee  
• Assists with the Safety and Security team with the fire evacuation program, including floor marshal assignments, and yearly training exercises.   
• Assists with the Safety and Security team with scheduling and organization of drill exercises.   
• Assists the COO with implementing and renewing the Insurance Program. including information for renewal and reporting claims.  
• Assists with parking and fleet operations. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, Description and activities may change at any time with or without notice.