Commercial Real Estate Executive Assistant

Join our dynamic and growing team as an Executive Assistant to support one of our executives. We are a forward-thinking company dedicated to community, connection, and collaboration. We’re seeking a proactive and organized individual to contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

• →Manage sensitive matters with a high level of confidentiality and discretion
• →Sustain a daily calendar of meetings and events.
• →Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• →Arrange travel and accommodations. Prepare expense reports.
• →Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• →Excellent communication and time management skills; proven ability to meet deadlines.
• →Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• →Assist in preparing and managing presentations and decks.
• →Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours
• →Use discretion, confidentiality, and good judgment to handle various C-Level matters.
• →Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
• →Complete adhoc projects as assigned – such as personal events and/or family needs.
• →Organize complex calendars and schedules; resolving any scheduling issues

• Bachelor's degree required
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency. 

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