Camps Coordinator

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

We are recruiting for a leave replacement.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Reports to the Director, Intramurals and Recreation. Interacts with other department and campus units. The position works with colleagues across the Athletics and Recreation portfolio, as well as other campus and community partners and external vendors.

Athletics & Recreation (A&R) is a department within the VP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R Department has a team of approximately 125 employees, and is led by a strong cross-unit management team. It services over 60,000 students through recreational programming, 26 varsity teams, and 13 competitive clubs along with thousands of members of the UBC community.

Work Performed

Programming:

• Leads on program preparation including, but not limited to the creation of camp programs, schedules, descriptions, facility bookings, external bookings, purchases, transportation and staffing schedules. Assists in the preparation of all necessary requirements for marketing materials (print and digital) as well as registration.

• Leads on program delivery including, but not limited to monitoring camp registration and waitlists, processing refunds, responding to customer inquiries, communicating with internal and external colleagues (including varsity coaches), customers and other UBC Departments, overseeing participant welcome, sign-in, transfer and sign out procedures, and purchasing equipment and supplies.

• Assists or leads program delivery as necessary.

• Oversees pre-camp communication including creation and distribution of confirmation and camp overview emails, and cancellation and refund notices.

• Takes guidance from Director, Intramurals and Recreation to explore new opportunities and develop proposals for new programming.

• Develops and implements course evaluations and regularly monitors participation and program trends. Produces annual recommendations based on these evaluations.

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  University degree, in Commerce/Business Administration, Education, or Recreation Management, plus a minimum of 2 years of related experience, or an equivalent combination of education and experience.

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  Experience working with children in a recreational setting, and delivering developmentally appropriate lessons and/or programs is a requirement.

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  Previous experiences showcasing exceptional oral and written communication, interpersonal and customer service, analytical, problem solving, and supervisory skills preferred.

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  Administrative experience and proficiency with Microsoft Office Suite as well as WordPress, Class registration software, and/or social media an asset.

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  Class 4 Driver s License an asset.

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  Ability to work both independently and in a team environment and to prioritize and work under pressure to meet deadlines is valued.

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  Ability to exercise initiative, tact and diplomacy.

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  Successful candidate must be able to produce a valid criminal record check.