Tamara | Production Coordinator

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers.

About Tamara Group (The Attention, Media, And Relevance Agency): Born from editorial, influencer, and experiential roots, Tamara Group is built to drive growth and disruption through the power of attention and cultural relevance.

• Support multiple Producers across a variety of brands, timelines, and deliverables with ad hoc tasks as they arise such as, but not limited to: deck building, vendor outreach, and contract creation.
• Coordinate in person logistics as needed for Production, such as stage holds, edit room holds, lunch orders and customer services
• Assist with the onboarding of freelancers and vendors, ensuring required paperwork and documentation are completed and understood
• Serve as a knowledgeable guide for freelance crews and vendors, helping them navigate internal processes, documentation, and expectations, sometimes handling document preparation to ensure proper workflow is maintained
• Maintain an active pulse on each job to anticipate needs and provide proactive support to both internal teams and freelance partners
• Assist with financial support: tracking costs, processing POs/invoices, updating actuals, and maintaining documentation
• Assist with wrap submissions for productions, ensuring all the documentation needed has been submitted and filed in the right place.
• Maintain organized file structures, documentation, and archival systems for production materials
• Handle liaising between Prod Ops, Pods, and other internal departments, such as finance and signatures, making sure budgets and contracts are sorted into their appropriate places
• Contribute to building a positive, collaborative production culture within an emerging hybrid agency/production model

• 1–3+ years of experience in live-action and/or post production coordinating (agency, production company, or set-based experience all welcome)
• Proficient with Google Suite, Microsoft Suite administrative tools
• Familiarity with production paperwork and crew/vendor processes
• Exceptional organization, attention to detail, and follow-through
• Ability to thrive in a fast-paced, ever-evolving environment
• Respond as needed to timely production needs which could be outside standard working hours.