Wolvgroup6mo ago

Construction Project Administrator

United States·Grand RapidsFull-timemid

OtherConstruction Project Administrator

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Overview

We are excited that you are thinking about taking the next steps of your career at Wolverine Building Group and joining us to positively impact people and communities.

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OtherConstruction Project Administrator

We are excited that you are thinking about taking the next steps of your career at Wolverine Building Group and joining us to positively impact people and communities. Wolverine Building Group is recognized nationally as a leader in the construction industry. We specialize in industrial, multi-unit residential, healthcare, office, retail, and restaurant construction. We're proud to be nationally recognized as one of the "Best and Brightest Companies to Work For."

Wolverine Building Group is seeking a detail-oriented Project Administrator to join our construction team. This role supports our Project Managers by organizing and maintaining project documentation, preparing subcontracts and purchase orders, coordinating drawings and specifications, and ensuring that project information stays accurate and up to date. The ideal candidate thrives in a fast-paced environment, enjoys supporting multiple projects, and takes pride in maintaining organization and accuracy across all project phases.

Coordinate and maintain project data in Procore, including setup, contact management, directory updates, submittal workflows, and file archiving.

Prepare and process subcontracts, purchase orders, and change orders, ensuring proper routing and approvals.

Gather safety plans and insurance certificates from subcontractors before issuing contracts.

Distribute updated drawings and specifications to subcontractors and suppliers.

Set up new projects in Acumatica and manage internal network folders from start to finish.

Collect and compile closeout documentation for project completion, ensuring owners receive accurate documentation per project specifications and requirements.

Manage Notice of Commencement (NOC) processes in coordination with administrative and accounting teams.

Coordinate project signage and printed drawing orders as needed.

Perform additional administrative and project-related duties as assigned.

Associate degree in Business Management or related field required; Bachelor’s degree preferred.

3+ years of experience in business administration, project coordination, or related administrative role.

Construction industry experience strongly preferred.

Proficiency with Microsoft Office Suite and general digital organization tools.

Experience with Procore and/or Acumatica preferred.

Familiarity with government compliance reporting (Michigan Prevailing Wage, MSHDA, Davis-Bacon, EEO, etc.) is a plus.

Excellent organizational skills and attention to detail.

Ability to work both independently and collaboratively in a team environment.

Demonstrated professionalism, confidentiality, and reliability.