Recruitment Secretary

JOB DESCRIPTION

• Directly report to your Recruitment Supervisor / Team Leader
• Assist and support Recruitment Assistant, Recruitment Specialists and Recruitment Supervisor /Team Leader
• Perform clerical functions
• Post job vacancies in various websites and job portals
• Update hospital directory every now and then
• Forward retrieved CVs vacancy respondents to team members
• Facilitate the applicants’ written examinations and forms required by the client
• Encode or generate Personal Qualification Data of applicants
• Assist team members in updating the status of applicants/candidates in Abba online system.
• Assist team members in scanning CV full files and other documents.
• Request and prepare the office supplies needed for the employer’s interview from the Administrative Department
• Prepare forms and other documentary requirements needed for the employer’s interview
• Provide assistance in confirming the line-up’s attendance, drafting job offers, encoding recruitment trip summary report and catering the needs of the client during the employer’s interview
• Organize, safe keep and make sure that the files of the interviewed candidates are complete
• Send documents via post
• Encode and update applicants details in clients’ portal
• Create forms and master lists that may be needed by team members
• Save documents in proper format
• Assist team members in sending vacancy email invitations and text messages
• Assist team members in posting vacancies in different facebook pages and groups
• Learn how to operate a computer, scanner, photocopier, lcd screen, shredder, phone, fax machine and other ofice equipment that will be utilized in performing tasks efficiently
• Familiarize self with new applications and job portals which are needed in the recruitment process
• Search data needed for reports of team meembers
• Answer and transfer phone calls
• Manage the team’s database and anticipate occasions when multitasking will be required
• Familiarize self with recruitment terms, process and can answer basic recruitment questions 
• Ensure that personal information of data subjects are protected
• Perform other related tasks that may be assigned to him from time to time by the Supervisor of the company

COMPETENCIES

1. Computer Literacy
2. Secretarial Experience
3. Time Management
4. Organizational Skills
5. Attention to detail
6. Customer Service
7. Initiative
8. Trustworthiness and Ethics
9. Results Orientation

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities
and activities may change at any time with or without notice.