Assistant Manager, CGR Purchasing

Job Summary   Common Ground is a student run coffee shop that offers a variety of hot and cold drinks, bagels and cream cheese, delicious sandwiches and fresh baked goods. Common Ground prides itself on using fair-trade, organic coffee and a variety of local products, offered at a low price, made for a student budget.   Competencies   Accountability   Attention to Detail   Communication   Cultural Sensitivity   Problem Solving   Conflict Management   Time Management   Client/Customer Focus   Job Duties   30 hours/week Develop and follow a weekly cleaning and maintenance schedule for all facilities in Common Ground and the Brew – ensure staff and supervisor compliance with this schedule and adjust as needed   Place daily and weekly food orders consistent with customer volume and be at the service to put large orders away   Exhibit working knowledge of the Health and Safety Standards with respect to commercial food preparation. Constantly train and monitor staff to ensure their compliance with these standards.  Maintain stocks of paper ink, paper supplies, light bulbs, glass washer detergents, etc.   Create a menu and cost all food supplies in conjunction with the other assistant managers and the head manager   Authorize and voucher all expenditures on a weekly basis   Develop inventory systems and controls to limit waste and food spoilage and complete inventory counts on the last day of each month   Train and manage a staff to complete catering tasks as necessary   Monitor employee performance to mitigate disciplinary action in accordance with established procedures and notify Head Manager of any issues that arise   Ensure that employees adhere to all health and safety regulations   Attend and fully participate in all in person and virtual meetings   Maintain consistent communication with all relevant stakeholders, responding to e-mails in a timely manner   Complete a thorough transition process with the incoming manager that includes one on one meetings and a transition manual   Exhibit a working knowledge of service staff portfolios   Handle maintenance or facilities related issues that arise at the service and contact relevant sources, when necessary, to fix issues in a timely manner   Ensure all customer complaints are addressed and handled professionally, leaving the customer with a positive resolution   Oversee the day-to-day operations, in collaboration with the Head Manager   Assist with new employee training by positively reinforcing successful performance and giving respectful and encouraging coaching as needed   Accurately monitor, maintain and report inventories, the flow of products, and weekly orders   Maintain a calm demeanor during periods of high volume or unusual events to keep the store operating to our level of standards, and to set a positive example for your team   Maintain positive working relationships with relevant suppliers related to all portfolios   Oversee staff to ensure work is being performed according to established standards   Assist the Head Manager in the development of a strategic plan, budget, mid-year review, and any relevant capital expenditure proposals   Coordinate activities with the Senior Manager by scheduling work assignments, setting priorities, and delegating work accordingly   Participate as an active member on hiring panels to keep the service adequately staffed   Ensure that all employees comply with company policies, procedures, and ethical standards   Complete other duties as assigned   Job Requirements   Sound analytical thinking, planning, prioritization, and execution skills   Demonstrated time management skills   Ability to identify measures of performance and actions needed to improve or correct performance   Ability to supervise and motivate a team to achieve and exceed their goals   Ability to delegate, set expectations, and monitor progress of all direct reports   Ability to remain calm and poised in urgent situations   Work Conditions   Interaction with employees, management, and the public at large   Operation of desktop computer and peripherals