Senior Admin Support/Records Mgmt.

Job Description

Provide senior-level records and information management support for USTDA’s Information Resource Center (IRC), including records management administration, FOIA support, records scheduling, records retention, file maintenance, and records compliance activities.

Key Responsibilities

• Maintain USTDA Central Agency Files and records databases
  • Organize, scan, archive, retrieve, and track official Agency records
  • Support records retention and disposition activities in accordance with NARA requirements
  • Assist with FOIA request tracking, document coordination, and records processing
  • Conduct records inventories and file clean-up activities
  • Maintain records schedules and records management documentation
  • Provide records management training and onboarding/offboarding briefings
  • Coordinate records transfers and archive activities with NARA
  • Develop reports and records management documentation
  • Support Agency document flow and information management activities

Qualifications

• Bachelor’s Degree in business, information management, or related discipline required
  • Minimum 10 years related work experience required
  • Minimum 5 years records management experience required
  • Experience supporting FOIA information management activities required
  • Strong organizational, analytical, and communication skills required
  • Experience providing customer service and technical assistance required

Required Systems, Tools, and Framework Experience

• Microsoft Office Suite
  • SharePoint and electronic document management systems
  • Records management databases and tracking systems
  • Scanning and electronic archiving systems
  • FOIA tracking systems
  • NARA records retention schedules and frameworks
  • Information management systems and databases

Required Specialized Experience

• Experience creating and implementing records management policies and procedures
  • Experience managing records retention schedules and disposition requirements
  • Experience supporting Federal records compliance programs
  • Experience conducting records inventories and archive transfers
  • Experience supporting FOIA response and records processing activities
  • Experience training personnel on records management procedures

Equal Opportunity Employer Statement

We are an Equal Opportunity Employer and strive to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.