Intern, CMC Project Management

United States·Tustinentry

OtherProject Management

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Quick Summary

Overview

The Intern, CMC Project Management will support client facing program teams in the planning, coordination, and execution of Chemistry, Manufacturing & Controls (CMC) activities.

Key Responsibilities

Project Coordination & Documentation Assist in the development and maintenance of project plans, timelines, action logs, and tracking tools. Support the preparation of meeting agendas, minutes, and follow up trackers.

Requirements Summary

Current enrollment in a Bachelor’s or Master’s program in Life Sciences, Engineering, Business, or a related field. Ability to understand scientific and technical concepts related to biologics development (training provided).

Technical Tools

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The Intern, CMC Project Management will support client facing program teams in the planning, coordination, and execution of Chemistry, Manufacturing & Controls (CMC) activities. Working closely with experienced Project Managers and cross functional technical teams, the intern will assist with project organization, documentation, communication, and operational support to ensure alignment between internal stakeholders and external clients. This role provides exposure to the CMC lifecycle, cross functional collaboration, and real-world project management practices in a fast-paced biopharmaceutical environment.

We are thrilled to provide a 10-week paid internship at our facility in Tustin, CA. As an intern, you'll dive deep into our team culture, take on significant projects, and play a vital role in our team's dynamics. This temporary, 40-hour per week office position is designed to offer you a wealth of experience and the chance to connect with professionals in the industry.   

Key Responsibilities:

Project Coordination & Documentation

Assist in the development and maintenance of project plans, timelines, action logs, and tracking tools.
Support the preparation of meeting agendas, minutes, and follow up trackers.
Help organize project documentation and maintain repositories such as SharePoint or Teams.

Client Facing Support

Prepare draft materials for client meetings, including slide decks, status updates, and meeting summaries.
Track, consolidate, and route client requests to the appropriate functional areas.
Support Project Managers in ensuring timely communication and consistent messaging for client interactions.

Cross Functional Collaboration

Gather updates from internal CMC functions (e.g., Process Development, MSAT, Quality, Supply Chain, Manufacturing).
Assist with coordination of small, well defined tasks across cross functional teams.
Help drive accountability by following up on action items with subject matter experts.

Data & Metrics

Compile project metrics such as deliverable status, risk logs, and timeline performance indicators.
Assist with data organization and contribute to dashboards or visualization tools used for internal and client reporting.
Support creation of Key Performance Indicator (KPI) summaries for leadership and client review.

Risk & Issue Management

Maintain risk and issue logs, ensuring entries are accurate and up to date.
Document mitigation plans and support follow up activities as needed.

Document & Change Control Support

Track document progress, including protocols, reports, and change controls.
Coordinate document review and approval cycles with functional teams and Quality as appropriate.

Process Improvement & PMO Support

Assist in the development or refinement of project management templates, workflows, and standard tools.
Participate in continuous improvement initiatives within the Project Management Office (PMO).

Administrative & Organizational Support

Help schedule internal and external meetings and manage related logistics.
Maintain distribution lists, shared folders, and other organizational tools.

Qualifications: 

Current enrollment in a Bachelor’s or Master’s program in Life Sciences, Engineering, Business, or a related field.
Ability to understand scientific and technical concepts related to biologics development (training provided).
Passionate about a career in the biotech industry and looking to gain valuable experience through this internship.
Strong organizational skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and collaboration platforms (Teams, SharePoint).
Ability to work in a team environment, manage multiple tasks, and meet deadlines.
Interest in biopharmaceutical development, CMC processes, or project management preferred.
Availability to work full-time for the duration of the internship at our Tustin, CA facility.
Authorization to work in the country where the internship is located.

Position Type/Expected Hours of Work:   

This role is a temporary position operating Monday through Friday, 5x8 (5 days x 8 hours) schedule. 

Internship to begin on Monday, June 15th and end on Friday, August 21st.   

What to Expect as an Avid Bio Intern:   

Summer Project: Personalized project plan, complete with a pre-determined roadmap and week by week milestones that the intern will need to meet, ensuring clear expectations and measurable outcomes.

Mentorship: Your manager and team will provide training, mentorship, and development opportunities.

Weekly Check-ins and 1:1s: Conduct both on a weekly basis to ensure clear communication and support for our interns.

Performance Assessments: Conduct mid and end of summer program assessments to be provided with constructive criticism and feedback to help you grow and succeed.

State of the Art Facility: You’ll be working amongst the brightest minds in our world class facilities

Internship Experiences: Intern Open House, Summer Leadership Series, Lunch & Learns, Site Tours, End of Program Presentation

Compensation:   

The compensation for this role is $20.00 per hour.    

Who you are:   

You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.

Your written and verbal skills are out of this world, and you communicate with clarity and confidence.

You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.

You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:   

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 20 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.   