Planning Coordinator

As a Planning Coordinator, you will play a key role in planning and coordinating construction projects of varying sizes across a diverse portfolio of multi-family residential properties in Western Canada. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will collaborate with internal teams and external partners to ensure projects are well-planned, documented, and ready for successful execution.

Your contributions to the team include:

• Coordinate day-to-day aspects of project planning and scope development
• Facilitate project estimation and bidding processes with third-party vendors
• Prepare and manage contract documentation
• Collaborate on project design requirements with internal and external stakeholders
• Develop and maintain project documentation and communication plans
• Create and manage project schedules for handoff to regional teams
• Communicate project updates and relevant information to stakeholders effectively
• Address inquiries and resolve issues from project inception through startup
• Organize and distribute project documents accurately and promptly
• Compile and submit grant and permit applications to municipal, provincial, and federal authorities
• Support continuous improvement in planning processes and documentation standards

What you need to be successful:

• Post-secondary education in Business Management or related field
• Minimum 2 years of experience in project planning or coordination
• Proven ability to manage multiple projects and adapt to changing priorities
• Strong organizational, time management, and communication skills (verbal, written, and presentation)
• Demonstrated success in project delivery and understanding of project management methodologies
• Project Management or technical certification (e.g., CET, PMP) considered an asset
• Proficiency in project management software (e.g., MS Project, Smartsheet, or similar)
• Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with construction processes, building codes, and permitting requirements
• Ability to read and interpret technical drawings and specifications
• Understanding of budgeting and cost estimation principles
• Knowledge of RACI methodology and documentation best practices