Accounting Staff (Cebu)

Cebu (ceb)lead

OtherAccounting

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Quick Summary

Key Responsibilities

Disbursement via Petty Cash Voucher Receipt collection and liquidation tracking Maintenance of petty cash ledger/cashbook and balances Ensure all cash disbursements are authorized, documented,

Technical Tools

OtherAccounting

An Accounting Assistant is responsible for the day-to-day processing of financial transactions and ensuring compliance with local regulatory bodies like the Bureau of Internal Revenue (BIR).

Finance & Office Admin — Duties & Responsibilities

1) Accounts Payable & Payment Processing

Receive, log, and validate invoices/bills with complete supporting documents (approval, invoice/OR, proof of service/delivery).
Maintain AP tracker (due date, amount, approver, status) and provide weekly/monthly payables reports.
Prepare Payment Request Vouchers and schedule payments.
Process payments only upon approval and maintain complete payment documentation/filing.

2) Budget Requests & Expense Approval Control

Request budget approval for expenses prior to adding items to monthly payables.
Coordinate approvals with designated approver(s) (Accountant , CM) and maintain an approval record/audit trail.

3) Petty Cash / Revolving Fund Administration

Manage petty cash/revolving fund, including:
- Disbursement via Petty Cash Voucher
- Receipt collection and liquidation tracking
- Maintenance of petty cash ledger/cashbook and balances
- Ensure all cash disbursements are authorized, documented, and liquidated on time.

4) Final Pay Support (Admin-side)

Assist in final pay computation and release (as assigned/authorized), ensuring approvals and clearance requirements are completed.

5) Procurement, Canvassing & Inventory

Manage procurement requests and canvass suppliers for quotations.
Purchase approved supplies/equipment and maintain documentation (quotations, approvals, proof of delivery/service).
Maintain inventory of office supplies, medicines (if assigned), and office equipment.
Ensure proper issuance and recording of items released to employees/teams.

6) Office Facilities & Vendor Coordination

Coordinate office facility needs and minor repairs through vendors (electrical, plumbing, pantry, general office maintenance).
Monitor and track recurring facility expenses and coordinate timely payment:
Office rent, parking, CUSA/association dues, utilities
Monitor fire extinguisher expiration and coordinate renewal/replacement schedules.
Monitor Building, mayors, occupancy , CCENRO Permit expiration
Monitor utilities consumption and manpower-related recurring requirements (as assigned).

7) General Administrative Support

Provide office admin support for smooth daily operations (mailing/courier coordination, documentation follow-ups, basic coordination tasks).

8) Ad-hoc Finance & Office Admin Support

Assist the Bookkeeper/Accountant and Country Manager with urgent finance/admin requests (documentation, tracking, coordination).
Support audit readiness by organizing, scanning, and submitting supporting documents/receipts as required.
Coordinate with suppliers/vendors for clarifications (billing issues, missing documents, delivery confirmations, service verification).
Provide on-the-spot support during office events, visits, inspections, and urgent operational needs (rush procurement, facility issues, urgent payments).
Perform other tasks necessary for the fulfillment of the role and to support smooth office operations.

Qualifications:

Bachelor’s Degree in Accountancy, Accounting, Management Accounting or related field.
At least 1 to 2 years experience as an accounting staff or in accounting and in a BPO Set-up.
Proficiency in Microsoft applications, accounting software (preferably)
Strong grasp of Philippine Tax Laws and PFRS (Philippine Financial Reporting Standards).
Can work onsite
Willing to work on a Morning shift or a flexible schedule (as determined by Management).
Willing to work on selected Philippine Holiday.