Regional Officer, South and West Asia (Parental cover)

Position title: Regional Officer, South and West Asia (Parental cover)

Department: Regions & Mayoral Engagement 

Reporting to: Regional Director, South & West Asia

Location: Delhi, Mumbai, Chennai, Bengaluru & Ahmedabad - Please note that if your right to work in one of the listed locations is not confirmed at the time of applying, C40 will be unable to proceed with your application. 

Salary: (Grade 5) India INR 1,253,038 gross per annum - Due to its commitment to maintain equity and fairness, C40 operates on a spot salary model. This means that our employees are paid the same salary according to their grade and location. 

Term: Fixed Term Contract until 15th December 2026

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.

Diversity statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better. 

We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.

We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.

C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.

Department description

C40 is a global, city-led organisation and the central premise of its collaborative model is that there is more that unites than divides the great cities of the world. It is a strength that C40 has a global Business Plan and that all cities are setting equally high ambition targets to deliver on the goals of the Paris Agreement, while achieving a green & just COVID-19 recovery. It is, however, also necessary to consider the specific needs, priorities and capacity of each of C40’s regions and individual cities. 

Therefore, the key objectives of the C40 Regions & Mayoral Engagement team are regionally aligned delivery (ensuring city satisfaction and that C40 remains responsive and relevant to the needs of cities); political engagement (ensuring that C40 builds strong relations with mayors, city officials and regional entities); and effective operations (ensuring data-driven regional strategies and effective processes that support organisation-wide delivery).

Position description:

The post holder will support the delivery of the South and West Asia (SWA) regional team. The Regional Officer will be an organised and proactive individual who will join and support the team to help coordinate and facilitate the delivery of the SWA regional team covering member cities across the specified regions.

The Regional Officer combines strong analysis and administrative skills. The ideal candidate will have strong MS Office skills (PowerPoint and Excel mainly), a high degree of comfort coordinating multiple stakeholders (including city staff and partners) as well as some international experience. They will be excellent problem-solvers, able to keep track of multiple tasks and processes simultaneously.

Responsibilities:

• Provide administrative support to the Regional Director and the Regional Team in South and West Asia, including in-person and virtual event coordination/regional convening, webinar preparations, logistics and coordinating internal trainings, meeting organisation, document preparation, presentations, etc.
• Support effective coordination between the SWA regional team and other internal C40 teams, city staff and relevant partners.
• Support work tracking, ensuring information is available, organised, easy to access and up to date through maintenance of various trackers such as Salesforce and other similar platforms.
• Support other internal C40 and regional processes especially updating political insights important for C40’s engagements, tracking contact protocols and coordinating with the team for city communication.
• Draft reports, briefings for management team and funders requested from the region.
• Conduct desk research as required to gather or assess information on supported cities and projects.
• Support creation of clear and updated documents and presentations as requested for global teams and programmes;
• Support recruitment process for the regional staff.
• Support monitoring members’ compliance with Leadership Standards. 
• Gather and provide political updates to RME lead and MT.
• Support relevant procurement (e.g. translation and interpretation needs) and financial tracking processes.

• And any other duties appropriate for the grade.

Person specification:

• Strong written and verbal communication skills.
• Experience supporting senior teams in day-to-day activities.
• Good problem-solving, strategic thinking and analytical capabilities.
• Strong skills in MS Excel and other relevant tools.
• Experience in event planning and management.
• Expertise and/or interest in workshop preparation and facilitation, including preparation and design of presentations in MS PowerPoint and related resources.
• Efficient and effective administrative skills and experience.
• Detail-oriented, ability to multitask and manage time wel.l
• Experience in government, business or NGO sectors with a focus on cities, sustainability and/or climate change.
• International experience working across different cultures, languages and time zones.
• Excellent written and spoken English is a requirement. Additional local language skills are encouraged.

Other Requirements:

Applicants must already have the right to work in the listed locations. Moderate travel will be required as part of the role. 

We seek to recruit individuals who not only have the appropriate skills and experience for the role, but are committed to carrying out their roles in line with our organisational values.

C40 offers a comprehensive benefits package to support employee well-being and work-life balance:

• Paid Time Off: Full-time employees receive 35 days of paid time off annually, which includes all national holidays.
• Company Shutdowns: In addition to the standard paid time off, C40 provides two non-contractual, non-statutory shutdown weeks each year (mid-year and end-of-year) for a full break.
• Parental Leave: All employees are eligible for up to 52 weeks of parenting leave. The first 16 weeks are paid at 100% of the employee's current salary. Weeks 17 through 52 are unpaid by C40, unless payment is required by national law.
• Flexible Working: C40 supports flexible working arrangements to enhance work-life balance, provided they align with business requirements.
• Time off in Lieu (TOIL): Employees can take TOIL to recover following periods of excessive hours or travel.
• Sick Leave: Entitlement to sick leave increases upon the successful completion of the employee's probation period.
• Employee Training: Training and development opportunities are available to all staff (excluding temporary staff and interns) after they have completed and passed their probation period.
• Employee Assistance Programme (EAP): Confidential services, such as counselling, are accessible for short-term support.
• Pension scheme: C40 offers a pension scheme to employees in eligible locations. Availability is determined by the country of employment.
• Private Health Insurance: This is provided in countries where publicly funded healthcare is not available. 
  

C40 offers additional benefits based on specific location requirements. This might include Private Pension Schemes and/or Private Health Insurance (where publicly funded healthcare is not available). Therefore, availability is determined on a country by country basis. 

Application Process:

Interested applicants should submit a curriculum vitae and cover letter. The closing date for receipt of applications is Monday, 8th June 2026 at 12pm BST. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

For any queries about the role, please contact careers@C40.org. Kindly note that this email address is for recruitment related queries only. We are unable to accept CVs and cover letters sent to this inbox. We can only accept and process applications that are submitted via our website.

C40 is an equal opportunities employer.