Entry Level Proposal Coordinator

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.   

Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose – together, we deliver.  

The perfect candidate thrives in a collaborative, engaging, and fast-paced environment and wants to have a stake in the game with every pursuit they work on. They strive to provide meaningful contribution to help the team win and are fiercely diligent about meeting RFP/Q compliance requirements with a passion for creating compelling and visually stimulating submittals that our clients want to read.  

We are looking for someone that has the experience and ability to take an opportunity from start to finish and increase our probability of winning through capture plans, SWOT analysis, and client value propositions. They have an eye for detail and can perform quality reviews on their own work to catch layout, grammar, spelling, typographical and punctuation errors.  

The Pursuit Coordinator will be responsible for the development and production of proposals and statement of qualifications in response to public agency procurement solicitations. This position requires strong organizational skills, writing and proofreading abilities (technical writing experience a plus), coordination with different teams and outside partners, and the ability to multi-task and handle multiple deadlines. 

• An excellent grasp of marketing fundamentals, visual communications, and knowledge of theoretical and practical developments in the A/E industry. 

• The ability to develop win themes and be able to integrate them throughout a proposal. 

• Strong grammar and writing skills. 

• The creative ability to design appropriate and relevant graphics. 

• Strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines. 

• The ability to demonstrate and provide critical thinking and problem-solving skills. 

• The ability to work independently and collaboratively as part of a team. 

• The flexibility to adapt to changing priorities and direction in a dynamic work environment. 

• A "client service" mindset and work in close partnership with technical professionals (scientists, architects, and engineers). 

• The desire to continuously learn and grow into greater responsibility within the organization.     

• →Manage, plan, and coordinate a variety of marketing activities to support Business Development activities involved in the preparation and writing of marketing proposals, client interviews and presentations, strategic planning processes, and/or other client-focused submittals in accordance with Kleinfelder’s brand standards and style guide. 

• →Develop in-depth knowledge of the firm's strategic goals, key staff, significant projects, and target audiences to facilitate efficient proposal/pursuit efforts. 

• →Display creativity in applying graphics (such as photos, graphs, charts, etc.) to improve communication in written documents.  Partner and give direction to the design team as needed. 

• →Create and modify existing materials and write content to effectively communicate services, capabilities, and market messages.  

• →Assist technical professionals in tracking and driving marketing pursuits; from identification of opportunities, and pursuit budgeting, through proposal preparation, to winning and contracting the project pursuit. 

• →Coordinate with internal and external team members. 

• →Serve as central resource of marketing materials and information. 

• →Maintain marketing information and CRM systems. 

• →Coordinates efforts across Kleinfelder offices nationwide. 

• →Proofread, edit, and format technical writing 

• →Commitment to high quality work and a strong attention to detail.   

• Minimum experience: 3-5 years of marketing experience with a professional services firm. 

• Bachelor’s degree preferred in English, Marketing, Journalism or Communications. 

• Advanced proficiency with Microsoft Office and Adobe InDesign.   

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: