Administrative Support Coordinator II (11/12)

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Working independently under general direction, the incumbent serves as the primary administrative, operational, and analytical coordinator for the Honors and Civic Engagement programs, two complex, student-facing program areas with multiple ongoing activities, events, academic support functions, student employment processes, and cross-campus partnerships. The position oversees day-to-day office operations; sets and adjusts operational priorities; coordinates workflow across both programs; assigns, trains, schedules, monitors, and reviews the work of student employees; and ensures timely completion of unit-level administrative outcomes.

The position performs analytical work to support effective program operations, including reviewing office workflow, budget and expenditure activity, student employment processes, communications systems, event logistics, records, tracking tools, and administrative procedures. The incumbent identifies operational issues, evaluates alternatives, recommends and implements process improvements, and develops tools and procedures that improve accuracy, consistency, service, compliance, and continuity across both programs. The incumbent also compiles, reviews, and analyzes information for end-of-year reporting, grant writing, grant renewals, and related program planning materials.

The work requires significant independence, discretion, judgment, and accountability in a high-volume office environment serving students, faculty, staff, families, community partners, and senior campus leadership. The position regularly handles sensitive information, competing deadlines, high-visibility events, budget and payroll processes, and operational issues that affect recruitment, retention, civic learning, academic enrichment, and student success.

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.  These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with four years of related office work experience. 

Preference may be given to applicants with the following as they may be considered specialized skills: 

• Experience supporting student success, retention, equity, civic engagement, academic enrichment, or high-impact student programs in higher education.
• Experience coordinating office workflow, student employees, budgets, events, reports, communications, or process improvements across more than one program or unit.
• Experience compiling information, data, budget details, and draft materials to support annual reports, end-of-year reports, grant proposals, or grant renewals.

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. 

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus.  We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.

Open Until Filled (Review of Applications will begin 06/01/26. Applications received after that date may be considered.)

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