JHBC College Office Coordinator (Administrative Support Coordinator II), JHBC Deans Office

• →Coordinates and oversees all payroll and procurement operations for the Jack H. Brown College (JHBC), ensuring accurate, compliant, and timely processing of transactions in accordance with CSU policies and procedures.
• →Serves as the college timekeeper, managing payroll certification, reconciliation, and discrepancy resolution while coordinating with Payroll, Human Resources, and Fiscal Affairs to ensure compliance and accurate payroll processing.
• →Administers procurement and travel processes, including purchase requisitions, reimbursements, and expense transactions, ensuring adherence to CSU policies and timely processing through collaboration with Procurement Services, Accounts Payable, and vendors.
• →Coordinates faculty additional pay processes, including preparation and submission of pre-authorizations, payment authorizations, and CHRS Temporary Academic Employment appointments, ensuring accuracy and completeness of transactions.
• →Monitors inventory levels and coordinates purchasing activities to maintain operational readiness and support college needs.
• →Coordinates a broad range of administrative support functions, organizing and prioritizing workflows to ensure effective operation of academic and administrative activities.
• →Plans and coordinates class scheduling, records management, reporting, and document preparation, ensuring compliance with university policies and procedures.
• →Maintains and tracks administrative records, including employee attendance, timekeeping, office and classroom assignments, and classroom visitation data to support operational decision-making.
• →Coordinates college meetings, events, and activities by managing logistics, scheduling, materials preparation, and follow-up actions to support program objectives.
• →Interprets and applies CSU and campus policies and procedures, analyzes workflow challenges, and implements solutions to improve operational efficiency and effectiveness.
• →Serves as an administrative resource to college leadership, faculty, and staff by resolving operational issues and ensuring continuity of services.
• →Directs and coordinates clerical and administrative support functions for the JHBC office, establishing priorities and ensuring work is completed according to established standards and timelines.
• →Provides lead work direction, training, and guidance to student assistants and support staff, assigning tasks, monitoring progress, and ensuring quality and timely completion of assignments.
• →Serves as the primary office contact, independently responding to inquiries, resolving issues, and directing students, faculty, staff, and visitors to appropriate resources.
• →Exercises independent judgment in managing daily office operations, prioritizing tasks, and resolving a wide range of administrative and operational issues.
• →Coordinates administrative projects and initiatives from planning through implementation and evaluation to ensure alignment with departmental goals and operational needs.
• →Performs other classification-related duties as assigned, including coordinating administrative functions during peak workloads, staff absences, and urgent operational priorities.

• Associate's degree (AA) or higher preferred.
• Minimum of five years of general office clerical experience, including the ability to independently initiate, draft, and prepare correspondence and reports with a high degree of accuracy and proficiency in written English.
• Proficiency in Microsoft Office Suite applications.
• Experience with PeopleSoft, Concur Travel, and HR modules is preferred.
• Demonstrated ability to work effectively as a team player and manage sensitive interactions and situations with professionalism.
• Strong interpersonal skills with the ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the community.
• Proven ability to work cooperatively and effectively with individuals from diverse backgrounds and experiences.
• Demonstrated commitment to maintaining confidentiality and exercising the highest level of integrity in all aspects of the position.

Work status: Full-time /Non-Exempt / Probationary

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Campus Security Authority

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Jun 01 2026 Pacific Daylight Time
Applications close: Jun 12 2026 Pacific Daylight Time

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