Grants And Contracts Specialist (Hybrid)

Introduction

\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Developmental Services (DDS), Central Office, has a vacant Grants and Contracts Specialist position location in Hartford, CT.�\r\n\r\n\r\nPosition Highlights:\r\n\r\n\r\n\r\n Full-time, 40 hours per week\r\n First (1st) shift\r\n Monday – Friday | 8:00 am – 4:30 pm�\r\n However, schedule flexibility required to meet the needs of the agency\r\n\r\n\r\n\r\nThe Role:\r\nThis position is necessary to prepare essential contractual documents including Purchase of Service (POS) and Professional Services Agreements (PSA) contracts and process payment of contractor invoices. The contracts provide essential services to and in support of individuals with intellectual and developmental disabilities.\r\n\r\n\r\nAbout Us:\r\nDDS partners with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities.\r\n\r\n\r\nWhat’s In It For You:\r\n\r\nVisit our new State Employee Benefits Overview page!\r\n\r\n\r\n Professional growth and paid professional development opportunities.\r\n A healthy work-life balance to all employees.\r\n State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.\r\n\r\n\r\nDiscover the opportunity to: \r\n\r\n\r\n Engage in a rewarding career\r\n Assist our employees so they can achieve success\r\n Make a difference in the public sector\r\n Work together in a collaborative team environment\r\n\r\n\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:\r\nCheck out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. \r\nBEFORE YOU APPLY: \r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. \r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. \r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. \r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. \r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY: \r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! \r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. \r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. \r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP: \r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at Christopher.Lavallee@ct.gov. \r\nJoin the State of Connecticut and take your next career step with confidence!\r\nIf you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.\r\n

EXAMPLES OF DUTIES

\r\n\r\n\r\n Performs specialized related duties in the area of grants management;�\r\n Performs research to support the application for or the disbursement of grants including needs analysis, literature review and regulations critique to identify problems and determine priorities;�\r\n Develops alternatives;�\r\n Gathers information related to program area;�\r\n Develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects;�\r\n Prepares grant proposals;�\r\n Monitors use of grant monies awarded to agency to ensure adherence to all terms and conditions;�\r\n Facilitates direct grant process;�\r\n Provides technical assistance and acts as resource person to grantees;�\r\n Evaluates program proposals and applications for conformance with regulations and state goals;�\r\n Recommends funding; prepares contracts and agreements related to grant activities;�\r\n Monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness;�\r\n Prepares quarterly and annual reports and statewide annual plan or section of plan related to program local area;�\r\n Attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area;�\r\n Performs related duties as required.\r\n\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n Considerable knowledge of\r\n \r\n grant preparation and administration;�\r\n program evaluation and monitoring functions;�\r\n \r\n \r\n Knowledge of\r\n \r\n research methods and techniques;�\r\n budget preparation and monitoring;�\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Ability to utilize computer software;�\r\n Supervisory ability.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n \r\n A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.\r\n \r\n\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience communicating financially complex information with internal and external stakeholders in person, over the phone, and via email\r\n Experience working in CORE-CT financial modules\r\n Experience creating and manipulating complex files in the Microsoft Office suite of programs (Excel, Word, etc.)\r\n Experience meeting deadlines against competing priorities\r\n Experience drafting contract language, implementing contracts, and monitoring contract deliverables\r\n Experience in development and/or administration of competitive procurements\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.�\r\n