Office Experience (FTC)

This is a 12 month fixed term contract, with a strong likelihood of extension. 

This is a part-time role working 3-4 days per week.

This posting reflects a potential future opening.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

As the Office Experience / Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.  

Collaborating with our Canadian office team, you’ll cultivate an environment of warmth and inclusivity, fostering a sense of value for everyone. 

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be. 

Front of House operations: 

• →Maintain the smooth operation of the Toronto office by managing client experience, hospitality orders and meeting room arrangements
• →Oversee & arrange post and courier services
• →Manage office supplies and procurement
• →Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
• →Work closely with the IT site support to report all issues with equipment 
• →Share office information to all staff on a real-time basis 
• →Be willing to train as a first aider and fire warden  
• →Liaise and establish a good relationship with building reception and suppliers

Office Management tasks: 

• →Support the People Team with office-related onboarding & offboarding tasks
• →Tracking office expenditure against budget
• →Maintain inventory of office furniture
• →Oversee and become the point of contact for our soft facility management providers such as plant maintenance, cleaners, etc 
• →Work with the Office Experience Lead to maintain accurate records of contacts and certificates
• →Adhere and support sustainable practices across the Toronto office in alignment with DEPT® BCorp certification 

Office Culture tasks: 

• →Help unify the Toronto, UK and Ireland teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities 
• →Provide support to the Office Experience Lead when planning social and cultural activities for employees
• →Support with ad hoc projects and internal communication to the wider business

• Previous experience within an agency environment is desirable
• Highly computer-literate with experience with G Suite
• Excellent verbal and written communication skills
• Superb organisational and multitasking skills
• Discretion in handling confidential information
• A service-oriented approach with excellent interpersonal skills
• Ability to handle multiple tasks effectively in a fast-paced environment
• Adaptability to shifting work priorities 
• Someone that is able to work flexibly
• A conscientious work ethic

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.