Planned Giving Coordinator

Salary Grade: Level 13 - $64,251 in starting year

Status: Permanent

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work – from medical care and logistical coordination, to finance and communications – since MSF was established in 1971. 

The Planned Giving Coordinator is responsible for supporting the administration and stewardship of legacy and planned gifts. This role ensures the accurate recording, processing, and management of estate gifts, annuities, insurance, and other planned giving vehicles. The Coordinator will work closely with donors, financial advisors, legal representatives, and internal teams to ensure compliance, donor recognition, and efficient execution of planned giving strategies. The Coordinator oversees record keeping of physical and electronic files and is responsible for the effective management of confidential and sensitive estate records through their lifetime at MSF Canada.

MSF Canada is looking for someone to:  

• provide administrative and operational support to the Planned Giving team
• ensure timely acknowledgment and stewardship of legacy donors, supporting engagement strategies to strengthen donor relationships
• support marketing and communication efforts for planned giving, including newsletters, brochures, and donor recognition materials
• provide record keeping and database management, ensuring procedures are followed and information is recorded correctly
• support relationship management and coordination, work to build and maintain relationships with internal and external stakeholders

The successful candidate will bring MSF Canada:  

• demonstrated professional experience in the fields of records management, legal assistance, and/or administration
• experience using donor management or CRM software such as Raisers Edge
• excellent attention to detail, organizational skills, and ability to manage multiple priorities
• strong interpersonal and communication skills to work effectively with donors, legal professionals, and internal teams
• courses in fund development, record management, ad project management or equivalent professional experience
• proficiency in English
• proficiency in French is an asset

MSF Canada will provide:

• Starting 4 weeks' of vacation per year 
• Access to an Employee and Family Assistance Program (EFAP) 
• Flexible work hours and a hybrid working model (minimum 40% in office) 
• An accessible open concept, shared office space with bookable workstations (consisting of sit/stand desks, swivel chair, laptop with dock and double monitors) and various sized meeting rooms  
• A commitment to incorporating equity, diversity, and inclusion in everything  
• 5% RRSP contributions (no employee matching required) 
• Health Spending Account 
• Lifestyle Spending Account 
• Group insurance (Life, Dependent Life, AD&D) 
• Peace of Mind plan (prescription drugs, accidental dental, hospital care, etc.) 
• Annual professional development budget
• A positive and innovative office culture is based on core values of humanity, integrity and results

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.

NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to ask.hr@toronto.msf.org.