Administration Assistant

Are you highly organised, proactive, and passionate about delivering exceptional support and service? Join our dynamic property team and play a key role in supporting the management of a diverse commercial property portfolio.

At Etax, we value professionalism, collaboration, integrity, and continuous improvement. We’re looking for someone who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering high-quality administrative support.

About the Role

Reporting to the Property Manager, the DPA Administration Assistant will provide administrative and operational support across a commercial property portfolio. This role offers variety, autonomy, and the opportunity to work closely with tenants, contractors, and stakeholders to help ensure properties are maintained to a high standard.

No two days are the same, from coordinating maintenance and managing service schedules to supporting tenant communications and property administration, you’ll be an important part of a collaborative and supportive team.

Please note: This is a full-time, office-based position located in Brisbane. Due to the hands-on and collaborative nature of the role, attendance in the office is required 5 days per week. This position is not suitable for remote or work-from-home arrangements.

Key Responsibilities

Property Management Support

• Assist with the day-to-day management of a commercial property portfolio
• Conduct regular property inspections and identify maintenance requirements
• Coordinate maintenance requests, repairs, and contractor engagement
• Liaise professionally with tenants, tradespeople, and stakeholders
• Maintain property records, swipe cards, keys, and building management systems
• Support timely tenant communications and follow-up actions
  
  

Administration & Coordination

• General administration including filing, scanning, and maintaining registers
• Coordinate monthly services and contractor schedules
• Update and monitor service requests and maintenance tracking
• Assist with bulk communications and tenant updates
• Complete monthly and quarterly meter readings
• Provide administrative support across the wider team as required
  
  

About You

You are someone who:

• Has exceptional attention to detail and strong organisational skills
• Communicates professionally and confidently with a wide range of people
• Can manage competing priorities and work proactively
• Builds positive relationships with tenants, contractors, and colleagues
• Brings a positive attitude and strong work ethic to everything you do
  
  

Skills & Experience

• Previous administration experience essential
• Exposure to property management (commercial or residential) highly regarded
• Strong Microsoft Office skills
• Ability to work autonomously and meet deadlines/KPIs
• Current driver’s licence required
  
  

Why Join Us?

At Etax, we believe our people make the difference. We foster a supportive and respectful culture where employees are encouraged to grow, contribute ideas, and continuously improve.

Our shared values guide everything we do:

• Honesty and integrity
• Professional, calm and kind
• Responsible community contribution
• Embrace continuous improvement
  
  

If you’re looking for a role where you can make an impact, develop your skills, and be part of a collaborative team environment, we’d love to hear from you.

Apply now and become part of a business that values people, professionalism, and positive outcomes.