Human Resources Coordinator/Receptionist

Employee Engagement & Front Desk

• Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner
• Manage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals
• Answer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally
• Maintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed
• Monitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate
• Plan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection

Onboarding & Offboarding

• Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements
• Enter new hire data into Oracle HCM prior to employee's first day
• Assist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed 
• Prepare separation paperwork as needed

Employee Support & Inquiries

• Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or escalate
• Field employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training.

Benefits & HR Programs

• Assist in benefits administration
• Support various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs

Records & Documentation

• Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely
• Assist with updating and maintaining HR forms, documents, and job aids

Administrative & Office Operations

• Provide administrative support to the HR department at the corporate office
• Manage HR procurement requisitions and submit purchase orders for payment processing
• Order and maintain office and departmental supplies for the HR team

Other

• Perform other duties, responsibilities, and special projects as assigned

• Bachelor’s degree in Human Resources or related field preferred
• 1-2 years’ experience in a Human Resources role required
• Prior experience with Oracle HCM or another HRIS highly desired
• Computer skills:  MS Word, Excel, Outlook, and Power Point (Access is preferred)
• Excellent organizational and time management skills and ability to multi-task
• Customer service oriented with excellent interpersonal skills
• Strong attention to detail
• Ability to work in a highly confidential environment and exhibit professionalism at all times
• Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment

Salary: Up to $22/hour 

This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand. 

Benefits We offer a comprehensive benefits plan including:

• Medical
• Dental 
• Vision
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Life & AD&D Insurance
• Disability
• Paid Time Off
• Paid Holidays