Admissions Assistant

The post holder will be engaged on a temporary casual basis as a member of the Admissions Team, supporting day-to-day admissions operations and procedures for student admissions to the University.

The role includes processing admission offers in a timely, accurate, consistent, and transparent manner to ensure a positive applicant experience. The successful candidate will also be responsible for maintaining high standards of data quality at all times.

Key Duties and Responsibilities

1. Processing the local and international application to generate offers using the CRM and Student Administrative System with the aim of 100% accuracy. This includes assessing qualifications, authenticity of results and defining entry requirements.
2. Ensure that correct procedures and policy are followed when dealing with application with underage, fraudulent and criminal convictions.
3. Maintain a high standard of knowledge and awareness of the HE sectors, relevant legislation, university’s entry requirements and admissions processes.
4. Handle all administrative processes and admission of students including filing, archiving of data, reporting, etc.
5. Attend to applicants’ enquiries independently in timely and professional manner.
6. Establish close liaison with education consultants, academic department, international office, scholarship unit, registry and finance department.
7. Assisting in recruitment activities such as Open Day, Education Exhibition, etc.
8. Any other tasks deemed relevant in assisting the admissions & recruitment processes

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate. 

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Person Specification
This section details the attributes e.g. skills, knowledge/qualifications and competencies which are required in order to undertake the full remit of the role.

Essential

• Diploma/ Degree (or equivalent qualification)

Desirable

• Diploma/ Degree

Essential 

• Fresh Graduates are encouraged to apply.

Desirable 

• At least some experience in an administrative environment.

Essential 

• Self-motivated, target oriented and independent with high degree of commitment to meet deadlines and objectives.
• Adequate written and verbal communication skills.
• Must have knowledge of word processing & Microsoft Office suite.
• Ability to work and cooperate in a team oriented environment.
   

Essential 

• Enjoys being part of a start-up campus, developing the role as the campus grows, and willing to take a 'hands on' approach from the outset. 

Essential Criteria – these are attributes without which a candidate would not be able to undertake the full remit of the role.  Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short-listing stage.  

Desirable Criteria – these are attributes which would be useful for the candidate to hold.  When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.   
 
Application Process
 
Applications should be submitted to Careers system.   

Applications must be submitted by 25 June 2026.   If you are not contacted by the selection committee by 30 June 2026 then please assume that on this occasion your application has been unsuccessful. 

The University is committed to equality of opportunity.