Intern – Supply Chain

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

Supervision

Under the overall supervision of Officer-In-Charge Dakar Country office and under the direct supervision of the Supply Chain Officer and in close coordination with relevant units at mission and Administrative Centres, the Intern – Supply Chain  will be responsible and accountable for managing the resources management functions in Senegal in line with IOM policies, standards and commitments.
 

Under the direct supervision of the Supply Chain Officer, and within the limits of delegated authority, the Intern – Supply Chain  will be responsible for the following duties:

1. Support the consolidation of procurement requisition forms; assist in verifying that they contain all required information and comply with the Purchase Authorization Matrix and relevant office instructions.

2. Assist in the preparation of tender documents, solicitation of bids and quotations; support the preparation of bid analysis summaries and share them with the requesting unit as directed.

3. Support the monitoring of open requisitions and follow up on the timely delivery of goods and services; assist in coordinating with receiving units to obtain satisfactory delivery notes.

4. Assist in reviewing vendor invoices and preparing payment requests for coordination with the Finance Unit.

5. Support the creation and maintenance of physical and electronic procurement records in accordance with IOM instructions and procedures; assist in retrieving and presenting information from the system.

6. Participate in market surveys to identify potential new suppliers and service providers; assist in gathering information on quality, pricing, and services.

7. Assist in tracking contractual agreements and monitoring office supplies; support the preparation of requisitions when required.

8. Provide support to fleet operations activities, including assistance with preparation of daily vehicle schedules and monitoring of vehicle logbooks.

9. Assist in supply chain tasks related to property and asset management, warehousing, and transportation, as directed.

10. Perform such other duties as may be assigned.
     

• Build knowledge of supply chain processes by supporting procurement and other asset management activities in line with IOM procedures and instructions. 

• Strengthen procurement and compliance skills by assisting with the different steps of the procurement process. 

• Enhance analytical and coordination skills by contributing to market surveys and gathering relevant information to support decision making. 

• Gain professional experience in an international and multicultural environment by being exposed to IOM’s work and procedures.

• Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent), or in a Master's degree or higher in Supply Chain, Business Administration, Finance, Accounting or a related field; or 
• Have graduated with a university degree in Business Administration, Finance, Accounting or a related field, and if selected, must commence the internship within one year of graduation.
   

• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience delivering high-quality outputs within set timeframes, demonstrating excellent time management and ability to prioritize tasks under tight deadlines.
   

• Analytical skills;
• Knowledge of supply chain rules and regulations;
• Great attention to detail and ability to produce quality work according to set deadlines.
   

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written).

Fluency in French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include
written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies