EH&S Administrator

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

• →Serve as the primary EH&S administrative support for the assigned region.
• →Collect, validate, and organize regional safety documentation, including inspections, audits, incident reports, training documentation and Job Hazard Analyses (JHAs).
• →Assist with the implementation of regional safety campaigns, initiatives, and awareness programs.
• →Maintain regional safety bulletin boards, tracking sheets, and compliance calendars.
• →Schedule and track regional employee safety training (e.g., OSHA 10/30, site-specific programs).
• →Support field supervisors with training compliance by maintaining accurate records in systems such as KPA.
• →Assist with coordination and implementation of onboarding, trainings, meetings and ensure materials needed for such are maintained.
• →Assist in the development and distribution of training materials and toolbox talks.
• →Maintain inventory of PPE supplies; issue equipment to employees as needed and track distribution.
• →Coordinate PPE replacement orders and specialty equipment requests in collaboration with field teams.
• →Assist in the entry and follow-up of incident reports from field staff as necessary.
• →Track regional corrective actions and escalate overdue items to site leadership or the Regional Safety Manager.
• →Prepare documentation and files for internal and external audits.
• →Ensure field documentation is submitted on time and filed in digital systems like KPA.
• →Distribute safety bulletins, training reminders, and updated procedures to relevant field teams.
• →Coordinate and document regional safety meetings: send invitations, prepare agendas, and record minutes.
• →Respond to EH&S-related inquiries from field personnel, subcontractors, or management.
• →Assist with special projects, initiatives, or pilot programs aimed at improving health and safety practices.
• →Help reinforce the company’s safety culture by supporting recognition programs (e.g., Good Catch submissions, Near Miss reporting, Safety Observations).
• →Assist/support Regional level EHS Director and field teams as needed.
• →SDS maintenance and updates within the relevant platform for region

Other duties may be assigned as needed to support business operations.

• High school diploma or GED required; Associate's or Bachelor’s degree in Business, Safety, or related field preferred
• 2+ years of administrative experience, preferably in a safety, compliance, or industrial setting
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, SharePoint)
• Strong attention to detail and data accuracy
• Excellent organizational and time management skills
• Effective written and verbal communication skills
• Ability to manage multiple tasks and deadlines
• Experience with EH&S platforms (KPA, eBinder, ISNetworld, Avetta, etc.) is a plus

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office setting with controlled temperature.
• Outdoor industrial sites and fabrication shops with exposure to noise, dust, chemicals, extreme weather, uneven terrain, or other environmental factors.
• Travel requirements: up to 5% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.