Accounting Assistant

Company: Ocean Hotels Barbados

Job Summary

In this role, you will play a crucial part in supporting the financial operations of the smaller Hotel entities, specifically Portofino and Falencia. Your primary responsibilities will involve assisting in the preparation of financial statements for these entities and executing accounts payable duties under the guidance of your Manager.

Responsibilities

Local Payables

• Ensuring that invoices for payment are delivered in a timely manner by liaising daily with the hotel purchasing department.
• Checking that each invoice has been approved by the relevant General Manager and an account code allocated.
• Ensuring that all invoices for the related month are posted by the third working day of the following month.
• Generating cheques for payment as needed.
• Ensuring cheques are sent to suppliers in a timely manner
• Reconciliation of supplier statements monthly and liaising with suppliers to resolve differences.
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  Ensure there is proper filing of invoices, statements, and copies of cheques by supplier
• Liaise with the accountant to ensure the AP subledger agrees with the general ledger monthly
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  Ensure information is properly stored and available for audit on a yearly basis.
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• Any other accounts payable related tasks as determined by the Group Accountant, or Chief Financial Officer.

Foreign Payables

• Ensuring that invoices for payment are delivered in a timely manner by liaising with all the relevant departments.
• Checking that each invoice has been approved by the relevant Manager and an account code allocated.
• Ensuring that all invoices processed by the bank for the related month are posted in the AS400 or passed to the accountant by the third working day of the following month for posting.
• Generating the necessary bank letters and documentation for payment as needed
• Reconciliation of supplier statements on a monthly basis
• Ensure there is proper filing of foreign invoices and/or statements, and bank letters prepared monthly
• Liaise with the accountant to ensure the foreign AP subledger agrees with the general ledger monthly
• Ensure information is properly stored and available for audit on a yearly basis.
• Any other accounts payable related tasks as determined by the Group Accountant or Chief Financial Officer.
• Any other duties assigned by the Group Accountant or Chief Financial Officer. 

Skills and Education 

• A minimum of 3 years’ experience in a similar role.
• A University Degree in Accounting.
• Proficient at presenting and writing detailed reports
• Exceptional analytical and organizational skills
• Excellent Communication and interpersonal skills.
• Unwavering Accountability and Diligence - Owns their tasks, is a self starter and has the ability to follow up on outstanding items in a timely manner.
• Ability to work in a team environment
• High degree of flexibility and creativity required to be able to adjust to changing circumstances.