MSU Extension District Support — Secretary III

MSU Extension District Support

Michigan State University Extension is committed to fostering a welcoming and collaborative environment, which requires all staff to contribute toward a vision for success regardless of title or position within the organization. We strive to create a positive culture, access to resources, and a sense of belonging for staff, partners, and programming participants. This means that all staff at MSU Extension are dedicated to the following:

• We work together to ensure that programming is available to all audiences, creates meaningful and positive impacts for participants, and demonstrates partnership and collaboration across communities.
• We understand that a welcoming and respectful environment is built through the efforts of everyone.
• We foster an environment that welcomes a broad range of perspectives and experiences, ensuring that all individuals have the opportunity to contribute and thrive.
• We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and supportive culture.
• We foster an environment that values a range of perspectives, skills, and experiences by working to ensure access to programming for communities.
• We commit to continuous learning and engagement to better serve Michigan residents and meet the evolving needs of communities.
• We recognize that broad accessibility and collaboration are essential elements of our work and are vital to organizational and programmatic success.
• We embrace a culture of understanding, coaching, and feedback toward achieving a vision of success for the entire organization and its staff.
• Together we will achieve success, and we commit to these goals in our work, continued education, and ongoing efforts.

• →Provides secretarial support for the District Directors.
• →Maintains and reconciles the bookkeeping records for multiple departments and/or programs in order to assist with budget planning and forecasting.
• →Researches and collects data in order to assist in the preparation of grants, proposals, and departmental reports.
• →Initiates and follows-through on all paperwork associated with filling and/or creating academic and staff positions in the department.
• →Assists in developing policies and procedures for the office.
• →Follows University and departmental policies and procedures in order to address and resolve questions, problems, and emergencies.
• →Performs other duties normally associated with a Secretary I or II in order to ensure the completion of necessary work.

Knowledge normally acquired through a high school education and three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software. Knowledge of presentation and web page software and technical terminology and/or technical training as needed to provide secretarial support to administrators and departmental staff. Combination of education and experience.

• This position requires or will require, prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the Internet. 
• Transportation is the responsibility of the employee.
• Effective oral and written communication skills.
• Demonstrated ability for accuracy and thoroughness.
• Proficiency in use of technology (e.g., Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, spreadsheets, scheduling, virtual learning platforms, Internet browsers/web research, etc.), and ability to learn new skills.
• Familiarity, experience, and/or ability to learn how to work through various applications, like Lightspeed, Qualtrics, Desire2Learn, and Zoom.
• Ability to develop and maintain positive working relationships intra- and inter-organizationally.
• Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills, and techniques, which reflect an understanding and awareness of social, cultural, and varied economic backgrounds and perspectives of the target population served.
• Self-starter who can effectively work both independently and in a team environment with the ability to serve in both leadership and contributor roles.
• Ability to manage multiple projects in a fast-paced environment while adhering to deadlines.
• Proven ability in establishing and working with a diverse network of constituents and community members across race, color, gender, national origin, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, veteran status, socioeconomic class, and other differences.
• Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.
• Understanding of and ability to implement Civil Rights principles and compliance standards.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

• Current resume/CV.
• Cover letter.
• Four (4) professional references including at least two (2) prior or current supervisors.

STANDARD 8-5

This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.

https://youtu.be/R58m2-um5Mg?si=Qra8RMsP

Advertised: Jun 24, 2026 Eastern Daylight Time
Applications close: Jul 7, 2026 Eastern Daylight Time

Back to search results Apply now Refer a friend