Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle while ensuring accurate and timely processing of invoices and vendor payments. This role supports a dynamic and evolving finance environment, requiring adaptability, strong problem-solving skills, and the ability to learn new systems and processes as the business continues to grow.

The following include but may not be limited to the responsibilities of the Accounts Payable Specialist:

• Manage full accounts payable cycle—invoice coding, PO matching, approvals, system entry, and vendor payments including tax ID verification and discrepancy resolution.
• Monitor recurring expenses; prepare departmental correspondence; handle monthly AP and bank reconciliations.
• Assist with month-end reporting, year-end audit data, and various accounting, financial, or administrative tasks.
• Reconcile expenses, financial reports, statements, and account balances; ensure obligations are credited, identify discounts, and issue PO amendments or stop payments.
• Maintain accounting records, process petty cash, and calculate/report sales tax.
• Support process migrations, system implementations, and business transitions as needed.
• Adapt to evolving processes and continuously improve existing workflows.
• Collaborate with cross-functional teams to resolve issues and improve efficiency.
• Perform other related duties as assigned.

• Remote
• 8:00 am – 5:00 pm EST

 Successful candidate must possess:  

• 3–5 years of US Accounts Payable experience.
• Strong understanding of the end-to-end Accounts Payable process.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with Great Plains, ConnectWise, Medius, or similar ERP/AP systems.
• Comfortable working with multiple systems and learning new tools.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail with a high degree of accuracy.
• Self-motivated and able to work independently in a remote setup.
• Adaptable and open to frequent process improvements and business changes.