Recruiting Coordinator Sr Specialist

What You’ll Do Executive Hiring Support * Coordinate end to end executive interview schedules across global time zones. * Communicate professionally with candidates, hiring leaders, and search firms. * Prepare candidate briefs, interview agendas, and documentation. * Maintain accurate candidate data in the ATS and track hiring milestones. * Support background checks, reference checks, and offer documentation. * Ensure a high touch, premium candidate experience. Vendor & Financial Coordination * Create and manage Purchase Orders for executive search firms and vendors. * Draft and track Letters of Engagement / contracts and align with Procurement/Finance. * Manage end to end invoice processing—from receipt to payment follow up. * Ensure full compliance with procurement and financial policies. * Serve as the primary liaison between Talent Acquisition, Procurement, and Finance teams regarding vendor-related matters. Executive-Level Administrative Support * Provide scheduling, document preparation, and meeting coordination support to executive recruiters or TA leadership. * Prepare presentations, dashboards, and reports for leadership updates. * Handle confidential information with sensitivity and discretion. * Coordinate candidate travel, reimbursements, and logistics as needed. Operational & Administrative Excellence * Maintain accurate candidate files and documentation in compliance with HR/TA standards. * Partner closely with People Operations, HRBPs, and hiring leaders to manage search timelines and priorities. * Support onboarding coordination for executive hires across multiple departments. * Contribute to process improvements and help maintain executive recruitment best practices. What You’ll Bring * 5+ years of experience in recruitment coordination, Executive Assistance, HR operations, or similar roles. * Experience supporting senior leaders or C‑suite executives. * Strong skills in calendar management, Outlook/Teams, MS Office, and collaboration tools. * Experience handling POs, invoicing, vendor coordination, or procurement workflows. * Excellent communication, professionalism, and stakeholder management skills. * Ability to work with discretion, reliability, and a trust-based approach. What Makes You Successful in This Role * High attention to detail and accuracy. * Ability to manage many moving parts at once. * Strong sense of ownership and accountability. * Comfort working in fast paced, dynamic environments. * A positive, proactive, solutions-oriented mindset.