Project Document Control Supervisor (Contract)

Thanks for your interest in Oklo! We are searching for a Document Control Supervisor Contractor to support our EPC Project Management team.

The Project Document Control Supervisor leads the execution of document management activities for EPC and capital construction projects across engineering, procurement, construction, commissioning, turnover, and records retention phases. This role is responsible for ensuring project documentation is properly received, logged, reviewed, distributed, revised, retained, and transferred in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and other applicable regulatory requirements.

The Supervisor serves as the primary document control point-of-contact for assigned project(s) and provides leadership, coordination, and oversight for document management workflows involving Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders. This role also supports the development and continuous improvement of project document control standards, systems, procedures, and organizational best practices.

Success in this role requires strong leadership, organizational discipline, communication skills, and the ability to proactively identify and resolve document-control risks before they impact project execution, quality, compliance, or schedule milestones.

Please note this is a contract position that has the potential to covert to a permanent position after 6 months based on hiring needs and performance.

• →Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning, and turnover phases.
• →Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants, and other project stakeholders.
• →Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, communication protocols, and system practices.
• →Serve as the project subject matter expert for document control systems, naming conventions, metadata standards, review workflows, and records requirements.
• →Provide guidance to project teams on document compliance, deliverable tracking, records retention, and document control best practices.
• →Train, mentor, and oversee document controllers, including delegation and review of routine document control activities.
• →Support continuous improvement of document control standards, templates, tools, workflows, and organizational efficiencies.
• →Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems.
• →Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules, milestones, and earned progress measurement.
• →Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, document numbering, metadata, and submission requirements.
• →Coordinate resolution of incomplete, inaccurate, late, or nonconforming document submissions.
• →Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements, and applicable regulatory requirements.
• →Coordinate document review cycles, including distribution, comment tracking, schedule alignment, closeout, and traceability between revisions, approvals, and final records.
• →Oversee document-control support for management-of-change activities, including tracking, distribution, archival, and retention of revised documentation.
• →Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as-builts, and final record documentation.
• →Ensure turnover packages and final project records are complete, organized, secure, and ready to support commissioning, operations, quality audits, and long-term records retention.
• →Identify, communicate, and escalate document-control risks, workflow bottlenecks, confidentiality issues, or compliance concerns that may impact project execution.

• Associate’s degree or equivalent education required; Bachelor’s degree preferred
• 5+ years of relevant document-control, records-management, or project-support experience, including experience on EPC or capital projects
• Prior experience leading or supervising document control activities preferred
• Proficiency with common office productivity and collaboration software tools, such as Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, or Jira
• Ability to work effectively in remote and cloud-based work environments
• Willingness and ability to travel up to approximately 15% as required

• Leading document control activities on EPC, capital construction, industrial, energy, or other complex infrastructure projects
• Establishing and administering project document control workflows, standards, and systems
• Managing document lifecycles, including transmittals, revision control, metadata management, and turnover documentation
• Processing engineering, procurement, construction, quality, vendor, and commissioning documentation
• Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams, and quality personnel
• Using document management systems such as SharePoint, InEight Document, Procore, Bluebeam, M-Files, or similar platforms
• Familiarity with Management of Change workflows and project documentation processes such as RFIs, NCRs, DCNs, TQs, redlines, and as-builts
• Familiarity with commissioning, turnover, operational readiness, or asset handover documentation processes (owner-side document control experience is a plus)
• Familiarity with quality-assurance requirements for controlled documents and records in a highly regulated industry, nuclear strongly preferred

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

We are looking for Document Control Specialist that has:

• Strong leadership and coordination skills with the ability to guide cross-functional project teams
• Excellent organizational, prioritization, and time-management abilities
• Exceptional attention to detail and commitment to accuracy, consistency, and traceability
• Strong written and verbal communication skills with the ability to work effectively with individuals from a range of backgrounds and knowledge and who may have competing priorities
• Analytical problem-solving and critical-thinking capabilities
• An ability to manage multiple priorities and deadlines in fast-paced project environments
• Professional judgment and discretion when handling sensitive or confidential information
• An Ability to enforce standards, maintain compliance, and escalate risks appropriately
• Strong customer-service mindset with collaborative and solution-oriented communication
• A proactive approach toward identifying process gaps, risks, and improvement opportunities
• Strong computer, data-entry, and document systems proficiency
• An ability to mentor and develop junior personnel, and foster a supportive, productive team dynamic
• Adaptability and willingness to improve processes in a highly iterative environment
• Passion for clean energy and advanced nuclear technology

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address.

All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process.

If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.