Business Partnering Support

Late-Day CEO Support & Execution 

• Own CEO support from midday to end-of-day 

• Ensure all meetings are prepared and executed seamlessly 

• Provide real-time support across dynamic and shifting priorities

CEO Readiness & Briefing Preparation

• Prepare high-quality briefing packs, presentations, and summaries 

• Ensure CEO readiness for all engagements 

• Synthesise information into clear, concise, decision-ready formats 

 Data Gathering & Insight Development

• Proactively gather relevant data and insights to support CEO decision-making 

• Collate information on stakeholders, engagements, and priorities 

• Translate data into actionable insights to inform client and business interactions.

Client Engagement Support & Planning

• Support planning and coordination of client and external engagements 

• Assist in shaping agendas, materials, and desired outcomes 

• Ensure all interactions are well-prepared, aligned, and impactful

Diary Management & DynamicReprioritisation

• Manage and adjust afternoon/evening schedule dynamically 

• Triage competing demands across multiple stakeholders and time zones 

• Protect CEO focus while ensuring responsiveness to priority matters 

Global Stakeholder Coordination

• Coordinate across US, Europe, and APAC stakeholders 

• Manage competing time zone demands effectively 

• Ensure seamless communication, alignment, and scheduling 

Meeting & Event Execution

• Support client meetings, leadership sessions, and events 

• Manage logistics, materials, and follow-ups 

• Ensure a high-quality, well-orchestrated experience 

CEO Office Continuity & Forward Planning

• Partner with Lead EA for seamless handover 

• Maintain continuity across the day 

• Anticipate upcoming priorities and prepare in advance 

Communication & Follow-Up Management

• Draft communications to clients on behalf of the CEO as required 

• Track actions, decisions, and follow-ups 

• Ensure timely execution and closure of key items 

Problem Solving & Issue Resolution

• Resolve conflicts, scheduling issues, and emerging challenges quickly 

• Operate with sound judgement and minimal escalation 

• Maintain calm and control in a fast-paced environment 

What you need to be great in this role: 

• 5+ years PA or business support experience in fast-paced environments 
• Ideally advertising agency experience
• Strong organisational, coordination, and prioritisation skills 
• Experience supporting C-suite or senior executives 
• Strong written communication and presentation skills 
• Ability to gather, interpret, and synthesise information effectively 
• Advanced proficiency in Microsoft Office and collaboration tools 
• The CEO is consistently prepared, informed, and supported through to end of day 
• The CEO Office stays one step ahead of priorities, demands, and engagements 
• Seamless coordination across time zones and stakeholders 
• High-quality preparation and execution of meetings and interactions 
• Strong follow-through and momentum on key actions and outcomes 

Req ID: 17148

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