Finance Administrator / PA

This dual-function role is integral to the smooth operational and financial flow of a medical practice. Based across two locations in the Northern Suburbs, the position offers a diverse blend of bookkeeping up to Trial Balance and strategic administrative support to the Director. Take full ownership of the finance function within a collaborative, patient-centred environment. The role is a full-time permanent position, requiring 40 hours per week (Monday to Friday, 08:00–17:00, with rostered Saturdays 08:00–12:00 and time off on a Thursday afternoon when working a Saturday shift). Key Responsibilities Financial Management: Oversee the entity's financial data and compliance, managing accurate books for accounts payable and receivable up to Trial Balance. Reconciliations & Entries: Execute daily financial entries and perform meticulous daily and monthly bank reconciliations for two practice locations. Debtors & Creditors: Manage the full debtors cycle, including collections and resolving patient account queries, while ensuring timely payment of creditors. Inventory Control: Process invoices from international and local suppliers, updating stock systems and assisting with biannual stocktakes and subsequent ledger corrections. Executive Support: Act as a dedicated PA to the Director, monitoring communications, drafting correspondence, and coordinating professional travel and meeting schedules. Procurement: Manage the ordering of specialised optical lenses, frames, and equipment from overseas suppliers to ensure consistent service delivery. Ad-hoc Practice Support: Provide relief reception support during peak patient volumes and assist with general administrative tasks as required by the business. Requirements Experience: Minimum of 4 years’ experience in a Bookkeeping or Senior Accounts Assistant role. Education: Matric is essential; a tertiary qualification in Finance or Office Administration is highly advantageous. Technical Skills: Proven financial experience with debtors, creditors, and bank reconciliations; must be computer literate. Language: Full professional proficiency in both English and Afrikaans is essential for patient and stakeholder interaction. Logistics: Must possess a valid driver’s licence and reliable own transport for travel between the Kuilsriver and Eersteriver branches. Attributes: Exceptional numerical accuracy, a high level of accountability, and a professional, well-presented demeanour. Required Software Skills Pastel Accounting (Essential) Microsoft Office Suite (Word, Excel, Outlook) Preferred Qualifications Previous experience managing medical aid accounts or working within a medical/optical practice. Prior experience in a personal assistant or executive support capacity. Benefits Collaborative Environment: Work directly with the business owner in a fast-paced, professional medical setting. Structured Flexibility: A rostered Saturday schedule (two on, one off) with a "time-off-in-lieu" policy providing four hours off on a Thursday afternoon following a Saturday shift. Stable Growth: Joining an established practice with a reputation for excellence in patient care. Work Type & Location On-site (Dual Location): 3 days per week in Kuilsriver (Tue, Thu, Fri) and 2 days per week in Eersteriver (Mon, Wed). Saturdays: Rotational based on practice requirements.