Pastor's Assistant/Parish Office Bilingual French Secretary - Saint Louis Parish - Washington DC

The Archdiocese is seeking a Parish Secretary Assistant for Saint Louis, French speaking Parish in Washington. This role reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, weekly parish bulletin, handling correspondence, document preparation, scheduling appointments and volunteers, manage office inventory/purchasing, sacramental document preparation, scheduling meetings and events, manage sacramental inventory/purchasing, as well as other duties.

• →Provides receptionist services for the office.
• →Transcribes and forwards clear and accurate messages.
• →Handles routine questions about policies.
• →Greets and meets visitors & vendors.
• →Provides secretarial and clerical services to the Pastor.
• →Prepares regular and bulk mailing.
• →Prepares regular and occasional document for the Pastor.
• →Work each week with the Pastor in reflection on Mission & pastoral care.
• →Maintains files for religious education, formation, and catechesis and all the other activities.
• →Screens and Distributes mail, email, calls and other related material.
• →Maintains filing system.
• →Manages office inventory of general supplies.
• →Provides recordkeeping services for the office (e.g. directory, mailing list, events

calendar, check requests, etc.).

• →Coordinates and schedules volunteers in the office.
• →Oversees parish bulletin creation, printing and delivery.
• →Assists various ministries with document production, signs, and communications.
• →Attends pastoral council committee meetings, taking notes and producing minutes.
• →Maintains filing system for all contracts, equipment, rentals, and property.
• →Maintain Mass intention records, stipends, and card mailing.
• →Maintain files for property renovation and design.
• →Manages inventory of sacramental records supplies, sacramental administration [baptism, confirmation, marriage, funeral]; Maintains the seals of each parish.
• →Maintains parish databases; ParishSOFT 
• →Maintains parish website and social media outlets.
• →Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects.
• →Prepare parish activities
• →Opens and/or closes the office.

This is a full time role with excellent benefits

Please send resumes to (pastor@saintlouisdc.org ).