AR/AP Specialist - Data Entry (Remote SA)- 49908806530

Position Title: Accounts Payable/Accounts Receivable Specialist
Department: Accounting & Finance
Reports To: Accounting Manager / Controller
Location: Remote, Offshore
Employment Type: Contractor

The AP/AR Specialist is responsible for ensuring accurate, timely processing of vendor invoices, customer payments, credit memos, and reconciliations. This role supports daily financial operations, strengthens cash flow management, and ensures clean, audit-ready accounting records. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced industrial distribution environment with high transaction volume.

• Process vendor invoices accurately and promptly, including 3-way match verification (PO, packing slip, invoice).

• Validate pricing, quantities, terms, freight charges, and tax compliance.

• Enter AP invoices into ERP system (Epicor Prophet 21) with correct GL coding.

• Prepare weekly/bi-weekly payment runs (checks, ACH, wires) for management approval.

• Maintain vendor records, W-9s, and update contact or banking details.

• Resolve vendor discrepancies, short pays, credits, and disputed invoices.

• Reconcile vendor statements monthly.

• Assist with annual 1099 preparation.

• Process customer payments (ACH, lockbox, wire, check) and apply them within the ERP.

• Monitor aging and follow up on past-due accounts per credit policy.

• Communicate professionally with customers to resolve billing issues, short pays, and credit memos.

• Prepare and send customer statements and invoice copies as requested.

• Support sales team with customer account questions (tax-exempt status, credit limits, payment history).

• Collaborate with credit department on approvals, holds, and escalations.

• Assist with month-end close tasks including accruals, reconciliations, and reporting.

• Maintain organized digital and physical records for audit readiness.

• Support year-end review or audit requests from external CPA firm.

• Participate in continuous improvement initiatives (AP automation, AR workflows, P21 process improvements).

• Provide coverage for team members during absences or peak periods.

• 2–5 years of AP/AR or general accounting experience (distribution/manufacturing preferred).

• Proficiency in ERP systems (Epicor P21 strongly preferred).

• Strong attention to detail and accuracy in a high-volume environment.

• Excellent communication and customer service skills.

• Ability to handle confidential financial information with discretion.

• Intermediate Excel skills (VLOOKUP, pivot tables, data sorting).

• Solid understanding of accounting principles (debits/credits, accruals, basic GAAP).

• Experience in industrial distribution or multi-branch environment.

• Familiarity with freight billing, vendor rebates, and tax-exempt compliance.

• Experience with AP automation software or digital workflow tools.

• Knowledge of 1099 regulations and sales tax concepts.

• High invoice accuracy rate (AP)

• On-time payment cycles

• Reduced DSO (Days Sales Outstanding)

• Clean monthly close with minimal rework

• Fewer unresolved variances or aged balances

• Strong vendor and customer satisfaction