Receptionist/Office Assistant

Be at the centre of a busy, professional office where no two days are the same.

We’re looking for a Receptionist/Office Assistant to join our Hamilton office in a full-time role supporting both office operations and reception. This is a great opportunity for someone who enjoys variety in their day, takes pride in delivering exceptional service, and thrives in a collaborative team environment.

This position is a roughly 50/50 split between Reception and Office Assistant responsibilities and is based onsite in our Hamilton office, Monday to Friday, 8:30am to 5:00pm.

The Opportunity

Working as part of our wider Facilities & Office Services team, you’ll play an important role in supporting the smooth day-to-day running of the office while also assisting our team to create a professional and welcoming experience for clients and visitors.

Your responsibilities will include:

• General office administration and support across the firm
• Meeting room coordination and setup
• Catering arrangements for meetings and events
• Supporting seminars, staff functions and internal events
• Keeping shared office spaces, kitchens and hub areas tidy and well presented
• Assisting with office set up and pack down, including moving furniture and meeting room equipment as needed
• Deliveries, mail, courier management and running documents to court or other locations when required
• Assisting with front-of-house reception and client care
• Answering and directing phone calls
• Providing support and cover for the Reception team as needed

This is a varied, hands-on role where you’ll work closely with people across the business and become an important part of the wider team. We’re looking for someone who is happy to roll up their sleeves and help wherever needed to keep the office running smoothly.

What We’re Looking For

• Minimum 2 years’ experience in a receptionist or similar client-facing role
• A warm, professional and approachable manner
• Strong organisational skills and attention to detail
• Confidence managing multiple tasks and priorities
• Excellent communication and time management skills
• Experience using Microsoft Office including Outlook, Word and Excel
• A proactive, team-focused attitude and willingness to help where needed
• A high standard of personal presentation and professionalism, as you’ll be one of the first points of contact for our clients and visitors
• A full driver’s licence would be advantageous

At Tompkins Wake, team fit and collaboration matter. We’re looking for someone who enjoys working with people, contributes positively to team culture, and takes pride in the work they do.

We offer:

• A supportive and collaborative team environment
• A varied role with plenty of interaction across the business
• Opportunities to grow your skills and experience
• The chance to be part of a firm that genuinely values its people

Tompkins Wake is a national law firm with offices in Hamilton, Auckland, Tauranga and Rotorua. We combine the capability of a large firm with the connection and agility of a regional one, creating an environment where our people can do great work while building careers that work for them.

Our Commitment

We’re committed to building a diverse and inclusive workplace. Our Rainbow Tick certification and participation in the NZLS Gender Equality Charter reflect our belief that different perspectives make us stronger.

If you’re looking for a busy and rewarding role where you can make a real contribution every day, we’d love to hear from you.

Please include your CV and a cover letter with your application.