Project Assistant (Documentation and Reporting) - IP- SARG Project

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

UNDP Bangladesh’s Democratic Governance programming aims to accelerate effective governance so that all citizens can openly and peacefully contribute to Bangladesh’s development story. It focuses on making the country inclusive, capable, rule-based accountable, and transparent by 1) strengthening effective and accountable governance that responds to the need of people in addressing equitable and improved access to justice and rule of law, 2) strengthening civil society and promoting participatory governance to ensure that the voice of all citizens are heard, and 3) enhancing civic, political and economic empowerment of women and youth.

UNDP Bangladesh is implementing an Initiation Plan (IP) to enhance the capabilities of interim authorities, national institutions, and civil society in Bangladesh to drive democratic reforms and foster inclusive development. It houses the early phase of UNDP support for democratic and institutional reforms in Bangladesh and the advancement and repositioning of ongoing governance programming. Central to this initiative is a commitment to restoring trust among stakeholders, engaging systematically with young people, civil society and citizens, and ensuring risk-informed and collaborative approaches. This IP will also serve as a foundational framework to consolidate and align UNDP’s democratic governance programming in Bangladesh, and for transitioning to a longer-term portfolio of strategic interventions thereafter. 

IP-SARG is looking to recruit a Project Assistant (Documentation and Reporting) who will work closely with the Project Manager to support reporting, documentation, knowledge management, communication content development, and evidence compilation across selected IP-SARG outputs.

I. Documentation Support

• →Maintain a centralized digital archive of project documents, reports, event materials, minutes, concept notes, visibility products, and evidence files.
• →Ensure systematic documentation of activities under key reform areas. 
• →Support preparation of knowledge products, including success stories, case studies, event summaries, lessons learned notes, and thematic documentation.
• →Support formatting, branding, version control, and quality assurance of reports and knowledge products.

II. Reporting Support

• →Support drafting, editing, and finalization of quarterly, annual, donor, and activity reports under IP-SARG in line with UNDP quality standards.
• →Compile and organize reporting inputs from relevant project outputs. 
• →Support preparation of briefing notes, talking points, summaries, presentations, factsheets, and result snapshots for internal and external use.
• →Maintain reporting calendars and follow up with output teams to ensure timely submission of scheduled and ad hoc reporting products.

III. Communication and Visibility Support

• →Act as the communication focal point of the project, working closely with the UNDP Country Office Communication Team
• →Support dissemination and publication of project results, stories, and knowledge products across UNDP platforms, archives, and social media channels
• →Provide creative coverage of project activities, including events, consultations, campaigns, and project interventions through photos, short write-ups, and content development

• Work with the M&E team to support implementation of the results framework, monitoring framework, and tracking of targets and indicators
• Coordinate with the procurement team to support preparation of Terms of Reference (ToR), vendor onboarding, and other procurement-related processes
• Provide support in facilitating procurement processes, including coordination with vendors and follow-up on deliverables
• Undertake any other ad hoc tasks assigned by the project team to ensure smooth implementation of project activities

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

4. Institutional Arrangement

The Project Assistant (Documentation and Reporting) will work under the overall supervision of Md. Mazedul Islam, Project Manager, IP-SARG. The Project Manager will be responsible for the service evaluation of the Project Assistant (Documentation and Reporting).

Core
Achieve Results:    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously:    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination:     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
    
Cross-Functional & Technical Competencies 
Thematic Area    Name    Definition
Business Development    Knowledge Facilitation 
    Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.

Business Management    Project Management    Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals.

    Monitoring & Evaluation 
    Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.

Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns. 
Data 
    Data Analysis    Ability to extract, analyze and visualize data to form meaningful insights and aid effective business decision making 
Digital    Data Collection    Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data). 
Finance    Budget management 
    Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Administration & Operations
Administration & Operations 
    Documents and records management     Overall document (hard or electronic) management; registry and retention policy including storing and archiving

• Secondary education is required. OR
• University Degree (Bachelor’s degree)in Public Administration, Law, Development Studies, International Relations, or a related discipline will be given due consideration but it’s not a requirement.

• Minimum 5 years of experience (with Secondary education) or 2 years of experience (with Bachelor’s degree) in reporting, documentation and knowledge management in development intervention.
   

• 1 year of proven experience in reporting and documentation in reform interventions.
• Experience in preparing PowerPoint presentations, briefs, and knowledge products.
• Strong skills in documentation management, filing, and record keeping.
• Good written communication skills in English and Bangla.
   

• Experience working with UN agencies, development partners, or international organizations
• Experience supporting governance, justice sector, public sector reform, or development projects
• Experience in documenting events, consultations, workshops, and field activities
• Familiarity with results reporting, donor reporting, and evidence compilation
• Ability to develop short communication materials and support project visibility efforts
• Skills in basic photography, graphic design, and visual documentation, including use of tools such as Canva, Adobe Illustrator, and Adobe Photoshop

• Strong attention to detail and ability to manage multiple deadlines and tasks effectively

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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