Marketing Operations Coordinator

Costa Rica, Argentina, Mexico, Paraguay, ColombiaRemotefull-timemid

OtherMarketing Operations Coordinator

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Quick Summary

Key Responsibilities

triage and follow up on action items, prepare briefing materials before meetings and meetups, track commitments to closure, and take on ad hoc work to keep marketing priorities on track.

Requirements Summary

venue, catering, AV, booth, travel and shipping logistics, and confident on-site execution. Back-office finance ops: invoice coding to GL, payment cycles, expense reconciliation (Ramp or similar),

Technical Tools

OtherMarketing Operations Coordinator

Responsibilities

~2 min read

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Event production: run events end-to-end (venue, catering, linens, signage, AV).
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Conference logistics: book travel, booth, material shipping for conferences.
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Business cards & NFC cards: printed and on hand before each event.
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AV / presentation setup: set up and verify AV and presentation display on-site.
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Booth setup: set up and break down the booth.
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Event budget: confirm event budgets and reconcile against actual spend.
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Vendor payments: manage invoice collection and the 25th-of-month payment cycle.
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Cancellations: handle venue/catering cancellations, deposits, revised quotes.
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Invoice gather-and-code: collect vendor invoices and code them to GL before the payment run.
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Ramp reconciliation: chase each cardholder's receipts and code to GL monthly.
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Spend tracking: maintain the invoice/spend spreadsheet against the cap.
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SaaS audit: keep the SaaS tool list current; flag irrelevant charges.
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Inventory: manage marketing inventory (restock, storage, shelving).
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Promo procurement: source/order branded promo items; track delivery.
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Print management: manage print jobs and pricing (traditional or digital).
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Shipping: ship workbooks, books, equipment with tracking and deadlines.
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Fulfillment: coordinate workbook fulfillment and reprints with the Director of Accounts.
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Contracts admin: track vendor contracts and IC working agreements; Docusign admin.
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Ordering management: administration of orders and fulfillment.
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Calendar ops: coordinate schedules across David, Lonnie, Traffic Manager, and team.
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Access management: request and track tool access (Developer provisions).
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Meeting prep: brief the Head of Marketing and the Director of Accounts before meetups.
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Support: report to the Head of Marketing for additional assignments.