Collections Specialist

We will be accepting applications for the job between the opening date and the closing date.

The A/R Collection Specialist is responsible for managing the full collections cycle on an assigned portfolio of commercial (business-to-business) accounts. This includes proactive outreach on past due balances, investigation and resolution of short payments and invoice disputes, coordination with internal departments and customer contacts, and accurate maintenance of account records. The role requires strong communication skills, sound judgment, and the ability to balance firm collection activity with positive customer relationships in a fast-paced, detail-oriented environment.

Talking and/or Hearing: YES

Seeing: Acuity:

Depth Perception: YES

Field of Vision: YES

Accommodation: YES

Color Vision: NO

1. Associate’s degree or coursework in accounting, finance, or a related field preferred. Equivalent work experience in accounts receivable, collections, or accounting will be considered.

2. Strong interpersonal and communication skills, with the ability to interact professionally and diplomatically with customers and internal staff at all levels. Persistence and composure under pressure are essential.

3. Proficient in Microsoft Office, with intermediate to advanced Excel skills required. Experience with ERP or accounting systems, with the ability to learn proprietary software, is expected.

4. High degree of accuracy and attention to detail. Ability to manage multiple priorities, meet deadlines, and maintain productivity in a high-volume, deadline-driven environment.

1. Contact customers via phone, email, and written correspondence to address short payments, non-payment of invoices, and other account discrepancies.

2. Research and analyze credit and accounting records to resolve problems/disputes or to get invoices approved for payment.

3. Collaborate with customer contacts in accounts payable, purchasing, and other departments to resolve disputes and facilitate timely payment.

4. Coordinate with internal departments including Sales, Billing, General Accounting, Accounts Payable, Shipping, and Will-Call to resolve account issues and accelerate cash application.

5. Negotiate payment arrangements and work with customers to establish realistic schedules for resolving past due balances, coordinating with the Credit Manager on arrangements or terms requiring approval.

6. Manage routine and proactive collection activity on an assigned account portfolio, maintaining consistent follow-up on open and aging balances.

7. Identify accounts requiring escalation and make recommendations to the Credit Manager regarding non-collectible balances or accounts requiring third-party collection action.

8. Generate and distribute monthly customer account statements; maintain accurate records in accordance with departmental filing requirements.

9. Maintain a high volume of daily customer contact, with consistent outreach activity expected as a core performance standard for this role.

10. Update customer accounts as needed; process adjustments and corrections to account balances; manage sales tax documentation; and maintain organized electronic filing of customer records and related correspondence.

11. Perform other duties as assigned.

Considered on an individual basis.

Total At One Time (Hours) Total During Entire 8- Hour Day

Standing: 1 to 1 1/2 hours 2 hours

Walking: 10 minutes up to 2 hours

Sitting: 1 hour 4-6 hours

Lifting: Carrying:

Up to 5 lbs: FREQUENTLY (34-66%) FREQUENTLY (34-66%)

6-10 lbs: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

11-20 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

21-25 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

26-50 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)

51-100 lbs.: NEVER NEVER

Simply Grasping: YES Pushing & Pulling: NO

Fine Manipulating: YES

Right Foot: NO Left Foot: NO

Both: NO

Climbing: OCCASIONALLY ( 1-33%) Balancing: NEVER

Bending: OCCASIONALLY ( 1-34%) Stooping: OCCASIONALLY (1-34%)

Kneeling: NEVER Crouching: OCCASIONALLY (1-34%)

Crawling: NEVER Reaching: OCCASIONALLY (34-66%)

PHYSICAL SURROUNDINGS: X Inside (75% of time)

_ Outside (75% of time)

_ Both (equal amounts)

TEMPERATURE: _ Cold (enough to cause bodily discomfort)

_ Hot (enough to cause bodily discomfort)

_ Variations (sufficient to cause bodily reactions)

WET: _ Contact with water and/or other liquids

HUMID: _ Moisture content sufficient to cause bodily discomfort

NOISE: _ Sufficient to require hearing protection

VIBRATION: _ Sufficient to cause repeated motion or continuous shock

HAZARDS: _ Risk of bodily injury present