Human Resources Assistant - 3556121

The Human Resources Assistant provides administrative and operational support across key HR functions, including recruiting, onboarding, benefits administration, HRIS data management, compliance, employee records maintenance, and responding to general inquiries. This role offers an excellent opportunity for a motivated professional to develop and grow a career in Human Resources within a collaborative and fast-paced law firm environment.

• Post job openings and manage applicant tracking systems.
• Coordinate interview scheduling and candidate communications with recruiters and hiring managers.
• Support pre-employment processes, including background checks, reference checks, and I-9 documentation.
• Assist with new hire onboarding and orientation logistics.

• Maintain accurate and compliant employee records and files.
• Enter and update employee data in HRIS systems, including job, compensation, and department changes.
• Track employee status changes, leaves of absence, and other personnel actions.
• Prepare HR reports, rosters, and compliance-related documentation.

• Maintain strict confidentiality of sensitive HR information and ensure compliance with firm policies and employment laws.
• Monitor required training completions and other compliance-related activities.
• Support HR initiatives, including policy updates, audits, employee events, recognition programs, wellness initiatives, and internal HR communications (e.g., intranet updates).
• Perform additional duties and special projects as assigned to support the needs of the Human Resources Department.

• Associate or bachelor’s degree in human resources, business administration, or a related field preferred; equivalent experience will be considered.
• 1–2 years of Human Resources experience, preferably in a law firm or professional services environment.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and respond with a sense of urgency.
• Professional, team-oriented, and proactive approach with strong customer service skills.
• Demonstrated ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with HRIS systems (e.g., ADP, Paycom, Workday, or similar).
• Working knowledge of employment law fundamentals and HR best practices.

• This position requires regular, on-site attendance and is designated as a fully in-office role; remote or hybrid work arrangements are not available.
• Ability to lift and carry items up to 25 pounds, such as office supplies, files, mail bins, and packages.
• Frequent walking, standing, and bending, particularly when assisting with onboarding logistics, preparing meeting spaces, or organizing materials.
• Remaining seated for extended periods while performing computer-based and clerical tasks.
• Regular use of a computer, including extended periods of typing and viewing a monitor.
• Operation of standard office equipment, including copiers, scanners, printers, and multi-line phone systems.