Legal Administrative Assistant (Litigation and/or Corporate)- 3624276

The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

• Assist attorneys with frequent and voluminous new client applications and conflict checks
• Prepare and revise, format and finalize a wide variety of legal documents, including Printing, Scanning and various binding methods as appropriate.
• Open, review and route mail and other correspondence as directed
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Prepare and submit expense reports
• Prepare and revise, format and finalize a wide variety of legal documents
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

• Knowledge of corporate transactional and closing processes
• Advanced knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e-filings, Texas and Federal Court procedures
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed-oriented and a problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently and be resourceful with problem solving

• Bachelor’s degree preferred
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required.
• Position also requires the ability to work under pressure to meet strict deadlines