Administrative Specialist (Executive Operations)

• →Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
• →Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
• →Coordinate domestic and international travel, including detailed itineraries and logistics
• →Prepare and process expense reports accurately and in a timely manner
• →Support execution of leadership meetings, team activities, and on-site events
• →Draft, format, and maintain presentations, reports, and executive-level documents
• →Serve as a coordination point across teams to ensure alignment on administrative and operational activities
• →Handle ad hoc requests with a proactive, solutions-oriented approach
• →Maintain organized systems, documentation, and standardized processes to improve efficiency
• →Handle sensitive and confidential information with discretion and professionalism

• Bachelor’s degree
• 3+ years of administrative or operations experience, preferably supporting executives or senior leadership
• Experience working in partnership with an Executive Assistant or within a team-based support model
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience managing complex travel and expense reporting
• Familiarity with SAP or similar systems is a plus
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with a service-oriented, collaborative mindset
• Proven ability to handle confidential information with discretion

We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect.

To learn more about ASM, find us at asm.com and on LinkedIn, Facebook, Instagram, X and YouTube.

ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.