Real Estate Office Admnistrator

Job Title: Real Estate Office Administrator Location: Westlands, Nairobi Reports to: Director About the Role Our client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations.This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment. Key Responsibilities ▪ Greet clients and visitors warmly, answer phone calls, and respond to emails promptly. ▪ Manage office calendars, schedule appointments, and coordinate meetings. ▪ Follow up with clients for feedback and keep them updated on new property listings. ▪ Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns. ▪ Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints. ▪ Maintain accurate filing systems and organize all property-related documents, leases, and agreements. ▪ Coordinate property showings, open houses, and other real estate events. ▪ Assist with real estate transactions including preparing contracts and ensuring proper documentation. ▪ Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail. ▪ Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records Requirements Required Qualifications & Skills ▪ Excellent communication and interpersonal skills ▪ Strong attention to detail and exceptional organizational abilities ▪ Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite ▪ Basic accounting knowledge. ▪ Experience in property management or real estate administration is an added advantage ▪ Ability to work independently and as part of a team in a fast-paced environment