INVENTORY CONTROL SPECIALIST

Introduction

It is important that all experience be fully documented. Failure\r\nto�ANSWER ALL\r\nSUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY�may\r\ncause the candidate to be rejected.\r\n\r\nPLEASE FILL OUT THE\r\nAPPLICATION COMPLETELY.\r\n➢The application is part of the\r\nexamination process. Your answers will determine your eligibility to\r\nparticipate in the next phase of the selection process.\r\n➢�Clearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A'.\r\n➢�Although you may attach a\r\nresume to further describe your qualification, it does not substitute for\r\ncompleting the application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\n➢�Failure to comply with\r\nthese instructions may result in disqualification.\r\n➢�Read the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.\r\n

GRADE

ASTD12\r\n

LOCATION OF POSITION

Department of Maryland State Police\r\nState Property Unit\r\n7765 Washington Blvd.\r\nJessup, MD 20794\r\n

Main Purpose of Job

This position\r\nwill be responsible for receiving, accounting, and accurate recording of\r\ncapital equipment, tracking movement of inventory, inventory reconciliation and\r\npreparation of excess property disposal, and missing and stolen reports in\r\naccordance with State laws, regulations, standards and procedures, and\r\nDepartment of General Services Inventory Control Manual.\r\n

POSITION DUTIES

Capital Equipment Duties/Functions:\r\n\r\nCollects the annual capital equipment inventories submitted by the barracks/locations\r\nto the Department Property Section via electronic devices, such as, scanned and\r\nor Excel worksheet reports to ensure compliance with submission due dates and\r\nall applicable policies and standards required by the Department of General Services\r\nand/or the Department of the Maryland State Police.\r\n\r\nVerifies the annual capital equipment inventories received in the Department\r\nProperty Section for accuracy and completeness. Identify any incomplete or\r\ninsufficient annual capital inventory reports and return them to the\r\nAccountable Property Officers with explanations and request corrected reports\r\nwithin set time.\r\n\r\nMaintains and updates the master inventory database inventory records system\r\nusing the MSP Form 195s, and MSP Form 119s received from the barracks/locations\r\nin reference to acquisitions, transfers, and disposals.\r\n\r\nReconciles the master inventory detail database inventory records to the annual\r\ninventory records submitted by the barracks/locations and issues exception\r\nreports to resolve any discrepancies.\r\n\r\nInstructs and/or trains, and a resource to the MSP Accountable Officers for all\r\nlocations on the proper handling and procedures on documenting the physical\r\nannual capital equipment inventory.\r\n�\r\n�Performance of Monthly Receiving Duties:\r\n\r\nReceives capital equipment and complete the capital equipment entries�into\r\nthe master inventory database and the Fiscal Management Information System\r\n(FMIS). Compare packing slips with purchase orders, and review packing slips to\r\nensure they are complete and accurate.�Resolves any discrepancies. Barcode\r\nand package capital equipment after verification of an accurate shipment.\r\nNotifies the requester to pick up capital equipment and ensures the requisition\r\nis signed by the receiving party.\r\n�\r\nMaintains records related to receipt, issuance, and control of\r\ncapital equipment. Catalog and maintain electronic copies of all requisitions,\r\ninvoices, and packing slips for all purchase orders and credit card orders.\r\n�\r\nPerformance of Alternate Department Property Officer:\r\n\r\nServes as the Alternate Department Property Officer as defined by the\r\nDepartment of General Services. Responsible for all State property acquisitions\r\nand disposals in the absence of the Department Property Officer.\r\n\r\n1. Initiates and implements internal inventory control procedures and makes\r\nrecommendations for improvements.\r\n\r\n2. Coordinates and initiates action to take physical inventories\r\nof�capital equipment.\r\n\r\n3. Maintains inventory records for fixed assets.\r\n\r\n4. Receives and assesses Excess Property Declarations from the Property Unit.\r\n(Determines is the excess property is needed by the Department, the accuracy of\r\nthe declaration, and forwards declarations when property is no longer needed).\r\n\r\n5. Reports missing and stolen property in accordance with DGS policies and\r\nprocedures.\r\n\r\n6. Reconciles physical inventories to inventory records.\r\n\r\n7. Reconciles inventory records to the control account.\r\n\r\n8. Verifies reconciliation of individual inventory records with physical\r\ncounts by random sampling.\r\n\r\n9. Certifies completeness and accuracy of the Department's physical\r\ninventories.\r\n\r\n10. Ensures the completion of the Department's Annual Inventory Report.\r\n�\r\nAssists Department Property Officer/Command Staff to update and\r\nprepare all required reports to administer the inventory program, and any other\r\nduties and/or tasks as assigned.\r\n\r\nAttend all mandatory trainings and seminars required to perform essential job\r\nfunctions.�\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an\r\naccredited high school or possession of a high school equivalency certificate.\r\n�\r\nExperience: Four years of\r\nexperience in the disposal of surplus equipment, materials and supplies.\r\n�\r\n\r\n\r\nNotes:\r\n1. Candidates may substitute\r\neducation at an accredited college or university may be substituted at the rate\r\nof 30 credit hours for each year of experience, for up to 2 years of the\r\nrequired experience.\r\n\r\n\r\n2. Candidates may substitute U.S. Armed Forces military service\r\nexperience as a non-commissioned officer in Supply and Logistics classifications\r\nor Supply and Materials Control and Management specialty codes in the supply\r\nfield of work on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred\r\nqualifications. It is important that you include clear and specific information\r\non your application regarding your qualifications.\r\n�\r\nPreferred Qualifications:\r\n1. Knowledge\r\nand/or experience with the State of Maryland Department of General Services /\r\nMaryland State Police policies and standards for the collection of capital\r\nequipment property and inventories.\r\n2.�Experience at\r\na large, high-volume facility receiving, accounting for and accurately\r\nrecording capital equipment to include tracking the movement and reconciliation\r\nof inventory.\r\n�\r\n3. Experience using the State of Maryland’s Financial Management\r\nInformation System (FMIS) and other proprietary inventory databases, including\r\nmaterial handling and the use of barcoding and barcode scanning equipment.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this\r\nclassification may be assigned duties which require the operation of a motor\r\nvehicle. Employees assigned such duties will be required to possess a motor vehicle\r\noperator’s license valid in the State of Maryland.\r\n

SPECIAL REQUIREMENTS

Some positions in this\r\nclassification are assigned duties which require the individual to be examined\r\nby a physician after an offer of employment, applicants for such positions will\r\nbe given a medical examination to certify the ability to perform the essential\r\njob functions.\r\n

SELECTION PROCESS

Only candidates who meet the\r\nminimum qualifications will be considered for this classification. Therefore,\r\nit is essential that you provide complete and accurate information on your\r\napplication.� Successful candidates will be placed on the Eligible List\r\ncategorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain\r\neligible for consideration for at least one (1) year from the date of examination.\r\nThe list will be used by the hiring agency�to select employees.�\r\n

EXAMINATION PROCESS

The examination will consist of\r\na rating of your education, training and experience related to the requirements\r\nof the position. You may be required to complete a qualifications supplement,\r\nor the rating may be based on your application.� Report all experience and\r\neducation that is related to this position. Applicants may be given a physical\r\nexamination and will be subject to an interview, background investigation,\r\npolygraph examination and substance abuse testing.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to\r\nuploading one file. As a result, it is strongly urged that those applying\r\nupload ALL required and additional documents (undergraduate and graduate\r\ntranscripts, resumes, etc.) as one file. If you are unable to apply online, you\r\nmay submit an application via mail. The Maryland State Application Form can be\r\nfound online.\r\nCompleted applications, required\r\ndocumentation and any required addendums may be mailed to:\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: Kirsten M. Clouse\r\nKirstenm.clouse@maryland.gov\r\n�\r\n*If you have any questions about this recruitment, please contact\r\nthe Maryland State Police at 410-653-4349.�\r\n*TTY Users: call via Maryland Relay.\r\n*We thank our Veterans for their service to our country and\r\nencourage them to apply.\r\n*As an equal opportunity employer, Maryland is committed to\r\nrecruiting, retaining, and promoting employees who are reflective of the\r\nState’s diversity.\r\n*Bilingual applicants are encouraged to apply.\r\nIt is the policy of the Maryland State Police\r\nto comply with all applicable federal and state laws prohibiting employment\r\ndiscrimination and to provide equal employment opportunity to all employees and\r\napplicants for employment without regard to age, ancestry, color, gender,\r\nidentity and expression, genetic information, marital status, mental or\r\nphysical disability, national origin, race, religious affiliation, belief or\r\nopinion, sex, sexual orientation or any other protected status.\r\n