Executive Administrative Assistant

Roca Alliances is a specialized recruitment and operations partner in the technology sector, building high-performance teams across Latin America for multinational companies.

For this opportunity, we are hiring talent to join our Cross-Border Teams, supporting a global technology organization operating in a fast-evolving, highly competitive industry focused on protecting digital environments.

This company values data-driven decision-making, cross-functional collaboration, and operational excellence to drive sustainable growth.

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in a fast-paced, global SaaS environment.

This role requires exceptional judgment, discretion, and the ability to operate independently while managing competing priorities.

• Manage complex executive calendars, coordinating meetings across multiple time zones and proactively resolving scheduling conflicts.

• Prepare meeting agendas, materials, and follow-up documentation for internal leadership meetings and Board sessions.

• Handle confidential correspondence, presentations, and documentation with the highest level of discretion and accuracy.

• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.

• Track key deliverables and action items from leadership meetings to ensure alignment and timely execution.

• Serve as the central coordination point between executives, internal teams, and external stakeholders.

• Draft, review, and edit communications, reports, and presentations on behalf of senior leadership.

• Assist in preparing quarterly Board materials and company-wide updates.

• Maintain organized digital filing systems for executive and company documentation.

• Anticipate operational needs and proactively identify opportunities to improve executive efficiency.

• Support the planning and execution of virtual and in-person leadership offsites and company events.

• Contribute to fostering a culture of responsiveness, professionalism, and confidentiality within the leadership office.

• 4–5+ years of experience supporting senior executives, ideally within a fast-paced SaaS or technology environment.

• Proven experience managing multiple C-suite leaders simultaneously.

• Advanced proficiency in Microsoft Office Suite (Salesforce experience is a plus).

• Exceptional written and verbal communication skills.

• Outstanding organizational skills with strong attention to detail.

• High level of professionalism, discretion, and sound judgment.

• Experience supporting remote, globally distributed teams.

• Proactive — Anticipates needs and acts with minimal direction.

• Resourceful — Navigates challenges with creative, practical solutions.

• Detail-Oriented — Ensures accuracy and follow-through at every step.

• Executive Presence — Communicates confidently with C-suite leaders and Board members.

• Trustworthy — Handles sensitive information with absolute confidentiality.