Associate Director, Project Management Department

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

The Associate, Project Director sits within the Community Capacity Building Department and reports to the Senior Project Director, Transformation and Strategic Initiatives. This role supports the planning and granting team by coordinating complex initiatives that require strong project management, cross-departmental collaboration, and consistent follow-through. 

Responsibilities include, but are not limited to 

Coordinating and executing strategic initiatives 
• Support the coordination and execution of multiple concurrent projects originating within the planning and granting team, using established project management approaches while adapting to scale and complexity 
• Coordinate work across internal stakeholders including Operations, IT, Security, Finance, Legal, Marketing, and program teams 
• Support cross-organizational initiatives (for example, Jewish Journey) that require sustained coordination across development, implementation, and ongoing evolution 

Project execution and coordination 
• Manage structured projects with approved plans, timelines, governance, and risk controls 
• Coordinate tasks, dependencies, and deliverables across teams with a high degree of independence 
 
Process improvement and organizational effectiveness 
• Support consistent project practices, tools, and documentation across initiatives 
• Provide project management support on complex initiatives that do not have formal project management roles 
• Help teams clarify scope, sequencing, timelines, and accountabilities to support effective delivery 

Risk Management 
• Identifying and managing delivery risks and escalating issues as appropriate 

Reporting, accountability, and learning 
• Prepare clear project updates, materials, and summaries for the Senior Project Director and other stakeholders as needed 
• Monitor progress against agreed milestones and outcomes 
• Support continuous improvement through lessons learned and the refinement of practices 

Future-oriented support 
• Support new and emerging initiatives as planning and granting priorities evolve 
• Provide project structure and coordination for initiatives that require ongoing adaptation beyond initial implementation 

Qualifications: 

• Bachelor’s degree in business administration, Project Management, or a related field. A Master’s degree or relevant certification (e.g., PMP, PRINCE2) is preferred.
• 6+ years of experience working in project management.
• Experience in leading projects and project teams.
• Solid understanding of core project management disciplines, including schedule management, cost control, risk management, and project reporting.
• Strong analytical skills and experience working with project data to support reporting and decision-making.
• Proficient knowledge and use of Microsoft Office, specifically Excel, Outlook and Word.
• Proficient knowledge and use of project management software and tools. Experience with Wrike is preferred.
  

This is a full-time permanent position, Salary Range: $79,000-85,000  annually, based on experience.

At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time-off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat). 

Qualified applicants are invited to submit a cover letter and resume.
Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening. 

Commitment to Inclusion and Accessibility: 

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive. 

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.   

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