Sales Admin - Hotel Indigo Baltimore

United States·Baltimore Downtown Hotel Indig-Bdi - BaltimoreNormalmid

SalesAccount Executive

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Quick Summary

Key Responsibilities

We're looking for a go-getter who can seamlessly integrate in our world, is eager to learn about the business and can efficiently support the needs of our departments.

Technical Tools

SalesAccount Executive

Responsibilities

~3 min read

→Manage calendars and proactively organize time as required using expert judgment and discretion.
→Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
→Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination.
→Coordinate and ensure meeting logistics are in place.
→Create systems to help manage priority issues and timely deadlines through email management and support or other practices.
→Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.
→Track action items using a follow-up system, tool or process, communicate and report on status.
→Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.
→Compose, proofread, edit and format written correspondence, agendas, and documents.
→Manage and process invoices and purchase orders; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.
→Assist with special projects on an as-needed basis, including managing and tracking projects.
→Assist with creation of vendor contracts and distributing final contracts to involved parties.
→Prepare and manage expense reports

→Minimum of 2-3yrs years administrative assistant experience. Preferably supporting more than one person.
→Has demonstrated an ability to build long standing professional relationships.
→Expert at managing email and conducting research online and presenting in an organized fashion.
→Must have advanced skills in the use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) as well as working knowledge with specific applications such as payroll, HR systems and SharePoint.
→Ability to quickly reprioritize, shift gears quickly to react to an ever changing environment.
→Comfort with ambiguity at times and can think on your feet. Proactive and resourceful in solving problems.
→Strong follow-up skills are essential.
→Must be able to work independently and as a team member.
→Must have ability to follow-through on completion of tasks and responsibilities with a high degree of quality control; ability to manage up to supervisors
→Ability to maintain a high level of confidentiality.
→Must be fun and professional and demonstrate excellent interpersonal and communication skills.
→Bachelors or Associates degree preferred.

→ Physical Requirements (In-Office Role)
→Ability to work in a standard office environment.
→Prolonged periods of sitting at a desk and working on a computer. (6-8 hours a day)
→Occasional standing and walking throughout the workday.
→Frequent fine motor skills, use of hands and fingers for keyboarding/typing, utilizing a mouse or trackpad, writing, and operating office equipment.
→Ability to communicate effectively verbally and in writing.
→Occasionally required to stand, walk, bend, reach, or carry items.
→Ability to lift and/or move 10–25 pounds as needed (e.g., files, office supplies).
→Visual ability to read from a computer screen and printed materials including close visual focus for extended periods and color differentiation (for certain roles).
→Ability to hear and participate in conversations and meetings, use phone and/or headset
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.